Bogotá Office Lead — Operations & Culture

Telepatia; Bogotá; On-site; COP 60,000,000 - 90,000,000; Full time

Job summary

Telepatia is seeking an Office Operations Lead for its Bogotá office. You will own day-to-day facilities, vendor management, hiring logistics, and team events to keep the office smooth and welcoming for a fast-growing team.

You will coordinate laptops, access cards, onboarding kits, and office services while supporting a young local team and representing Telepatia in the office. Fluency in Spanish and working English preferred.

Qualifications

• 3+ years running an office, facilities or administrative operations on your own.
• Ability to make calls and be the reference for a young team.
• Strong follow-through with written trails of requests.
• Calm when something breaks early in the morning and you inform the team clearly.
• Organized with Google Workspace, Slack and spreadsheets.

Responsibilities

• Keep the office running day to day: cleaning, pantry, supplies, internet, access control, parking.
• Own the office vendors: quotes, compare, negotiate, schedule work, follow up until done.
• Run the weekly rhythm: who is in the office, visitors, meeting rooms and team lunches.
• Announce anything that affects the team (maintenance, outages, deliveries) in Slack with date, time and what to do.
• Prepare access cards, desks, onboarding kits and equipment for new hires before start dates.
• Coordinate laptops and phones with suppliers and keep equipment records current.
• When someone leaves, collect laptop and access card and update records the same day.
• Organize on-site talks, team lunches, after-work activities and visits from the rest of the company.
• Handle logistics for conferences and events: registrations, badges, shipping materials and a day-of checklist.
• Keep asset inventory with an owner for each item; prepare payment requests with quote, invoice and approver.

Skills

Office management

Fluent Spanish

Working English

Vendor negotiation

Tools

Google Workspace

Slack

Spreadsheets

Job description

Telepatia is seeking an Office Operations Lead for its Bogotá office. You will own day-to-day facilities, vendor management, hiring logistics, and team events to keep the office smooth and welcoming for a fast-growing team.

You will coordinate laptops, access cards, onboarding kits, and office services while supporting a young local team and representing Telepatia in the office. Fluency in Spanish and working English preferred.