Bogotá Office Lead — Operations & Culture

Nodi; Bogotá; On-site; COP 33,480,000 - 72,540,000; Full time

Job summary

Telepatia is looking for an experienced Office Manager to run our Bogotá team and keep the office humming. You will handle day-to-day operations, coordinate vendors, onboarding, and events, ensuring the space supports a fast-growing AI healthcare startup.

You’ll support a young team, organize logistics for visits and conferences, manage asset records, and maintain clear communications with the rest of the company. Fluency in Spanish and English is required.

Qualifications

• 3+ years running an office, facilities or admin operations, ideally in a startup.
• Maturity to make calls independently for a young team.
• Strong follow-through with written records.
• Comfort negotiating with vendors and comparing quotes.
• Organized with Google Workspace, Slack and spreadsheets.
• Fluent Spanish and working English; Portuguese is a plus.

Responsibilities

• Keep the Bogotá office running day to day: cleaning, pantry, supplies, internet, access control, parking and building rules.
• Own the office vendors: get quotes, compare, negotiate, schedule the work and follow up until it is done.
• Run the weekly rhythm: who is in the office, visitors, meeting rooms and team lunches.
• Announce anything that affects the team (maintenance, outages, deliveries) in a short Slack message, with date, time and what to do.
• When People tells you someone is joining, have the access card, desk, onboarding kit and equipment ready before the start date.
• Receive new hires on day one, hand over equipment and walk them through the office.
• Coordinate laptops and phones with suppliers until delivery, and keep the equipment records current.
• When someone leaves, collect the laptop and the access card, and update the records the same day.
• Organize on-site talks, team lunches, after-work activities and visits from the rest of the company.
• Handle logistics for conferences and events: registrations, badges, shipping materials and a day-of checklist.
• Keep the office feeling like Telepatia: welcome kits, team photos, small celebrations.
• Keep an asset inventory (laptops, phones, monitors, furniture) with an owner for every item.
• Prepare payment requests with quote, invoice and approver attached, so finance can pay without chasing you.
• Support People with documents and evidence when needed: signed policies, ISO audit, asset records, access logs.

Skills

Office management

Vendor negotiation

Team coordination

English & Spanish fluency

Organizational skills

Communication

Calm under pressure

Tools

Google Workspace

Slack

Spreadsheets

Asset management

Job description

Telepatia is looking for an experienced Office Manager to run our Bogotá team and keep the office humming. You will handle day-to-day operations, coordinate vendors, onboarding, and events, ensuring the space supports a fast-growing AI healthcare startup.

You’ll support a young team, organize logistics for visits and conferences, manage asset records, and maintain clear communications with the rest of the company. Fluency in Spanish and English is required.