Administrative Assistant

NUMIS Chartered Professional Accountants; Colombia; On-site; COP 90,050,000 - 112,562,000; Full time

Benefits offered by this job

Flex benefits plan

Supportive administrative team

Promotions and recognition

Paid lunch breaks

Flexible start and end times

Tax Season team events (travel &住宿

Job summary

NUMIS CPAs Inc is seeking a highly organized Administrative Assistant to join our Alberta team. You will report to the Admin Manager and provide essential support to staff and clients while ensuring smooth daily operations.

Your role includes greeting clients, handling CRA inquiries, processing payments, drafting communications, managing documents, and maintaining office efficiency with modern tools. The position emphasizes accuracy, independence, and teamwork.

Qualifications

• Solid understanding of Canadian tax laws and regulations (personal, corporate, and sales tax).
• 1+ years of office/administrative experience, preferably in public accounting.
• Strong written and verbal communication in English.
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint).
• Experience with Caseware, iFirm, or accounting software is a plus.
• Ability to work independently and as part of a team.
• Must have a valid driver’s license and access to a personal vehicle.

Responsibilities

• Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
• Communicate with the CRA to address inquiries and resolve any issues on behalf of clients.
• Assist with payment processing to ensure smooth and efficient transactions.
• Enhance client satisfaction by delivering high-quality, timely, and responsive services
• Draft and prepare various communications, including emails and client letters.
• Support workflow efficiency by managing the intake of client documents and ensuring the timely delivery of finalized materials.
• Assist with general administrative tasks as directed by the Office Manager, contributing to overall office efficiency.
• Leverage technology to optimize accuracy and improve efficiency in daily tasks.

Skills

Canadian tax laws

English communication

Administrative support

Microsoft Office

Time management

Multitasking

Tools

Caseware

iFirm

Job description

Administration Full Time Alberta $40,000 - $50,000 CAD per year

NUMIS CPAs Inc is looking for a highly organized and detail-orientedAdministrative Assistantto join our team! Reporting to the Admin Manager, you will play a key role in providing essential support to our staff and clients while ensuring smooth execution of daily operations.

Responsibilities

• Greet and assist clients and visitors at the front desk, ensuring a professional and welcoming experience.
• Communicate with the CRA to address inquiries and resolve any issues on behalf of clients.
• Assist with payment processing to ensure smooth and efficient transactions.
• Enhance client satisfaction by delivering high-quality, timely, and responsive services
• Draft and prepare various communications, including emails and client letters.
• Support workflow efficiency by managing the intake of client documents and ensuring the timely delivery of finalized materials.
• Assist with general administrative tasks as directed by the Office Manager, contributing to overall office efficiency.
• Leverage technology to optimize accuracy and improve efficiency in daily tasks.

Qualifications and Experience

• Required:Solid understanding of Canadian tax laws and regulations, including personal, corporate, and sales tax frameworks (whether from school, volunteering, or work experience - experience can include tax courses or income tax preparer volunteer, etc)
• 1+ years of office/administrative experience, with at least some experience in Public Accounting preferred
• Strong written and verbal communication in English
• Strong listening skills with the ability to take action on direction
• Fast, accurate task execution within a multitasking atmosphere
• Proficient in Microsoft Office Suite (Excel, Word, Outlook, OneDrive, Teams, SharePoint)
• Comfortable in a paperless environment and with various types of technology
• Experience with Caseware, iFirm, or accounting software is a plus
• Excellent time management and multitasking abilities
• Able to work independently and collaboratively as needed
• Skilled at meeting deadlines and managing competing priorities
• Must have a valid driver’s license and access to a personal vehicle for job-related errands as needed

Why work for us

• A flex benefits plan that can be personalized to fit your needs, for you and your family
• We have a very supportive administrative team, who will support and help you with training and understanding our processes & responsibilities. This is not a standalone role, and you will be very supported by your manager and coworkers
• We truly value hard work and dedication, and we're committed to recognizing that through fair promotions and compensation for those who demonstrate this throughout their tenure within our company
• We provide paid lunch breaks daily, and flexible start and end times (as long as core business operating hours are met)
• Company-wide team events, including our annual Tax Season Celebration with travel and accommodations covered for out-of-town employees