Administration Specialist

Kuehne Nagel; Bogotá; Sur place; COP 22 320 000 - 40 176 000; Plein temps

Avantages offerts par ce poste

Indefinite-term contract

Résumé du poste

Kuehne+Nagel in Bogotá, Colombia is seeking an Admin Specialist to maintain office facilities, support infrastructure activities, and manage fixed asset records. You will ensure warranties are addressed, coordinate vendors, and support reporting to enable smooth administrative operations.

The role requires intermediate to advanced Excel skills, strong organization, and the ability to collaborate across teams. This is a full-time on-site position with an indefinite-term contract.

Qualifications

• A degree or technical qualification in Business Administration, Administrative Management, Facilities Management, or a related field.
• Experience in office maintenance coordination and administrative support for physical infrastructure.
• Knowledge of fixed asset management, including tracking, documentation, and record maintenance.
• Experience following up on warranties and pending issues related to office renovations, improvements, or facility works.
• Intermediate to advanced Excel skills.
• Strong organizational, planning, communication, and follow-up skills.
• Attention to detail and the ability to coordinate multiple requests and activities.
• A proactive, service-oriented approach and the ability to work collaboratively with different stakeholders.

Responsabilités

• Coordinate and follow up on office maintenance activities to ensure facilities remain in good operating condition.
• Provide administrative support for physical infrastructure, including office improvements, repairs, and facility-related requirements.
• Manage and maintain fixed asset records, ensuring accurate documentation and appropriate follow-up.
• Monitor post-delivery warranties for office renovations and improvement works, coordinating with suppliers and service providers to ensure pending issues are resolved.
• Support the coordination of vendors, maintenance requests, and infrastructure-related services.
• Prepare and maintain administrative reports, records, and tracking tools to monitor activities, costs, and pending requirements.
• Use Excel to organize information, analyze data, and support administrative reporting and decision-making.
• Collaborate with internal stakeholders to ensure timely resolution of facility and administrative needs.

Connaissances

Office maintenance coordination

Fixed asset management

Excel (intermediate-advanced)

Organizational skills

Communication and follow-up

Stakeholder collaboration

Formation

Degree in Business Administration or related field

Outils

Excel

Description du poste

It's more than a job

In an administrative role at Kuehne+Nagel, tasks such as managing office operations or coordinating schedules certainly contribute to your team's success, but they also provide meaningful moments for people around the world. Because your attention to detail supports your colleagues to perform at their best, such as ensuring the timely and seamless transport of hearing aids and advanced medical devices that change lives. At Kuehne+Nagel, our work contributes to more than we imagine.

Admin Specialist

As an Admin Specialist, you will play a key role in ensuring the proper maintenance and functionality of office facilities, supporting infrastructure-related activities, and managing administrative processes related to fixed assets. You will coordinate maintenance requirements, follow up on office improvement projects, and ensure that post-delivery warranties are addressed effectively, contributing to a safe, functional, and well-organized workplace.

How you create impact

• Coordinate and follow up on office maintenance activities to ensure facilities remain in good operating condition.


• Provide administrative support for physical infrastructure, including office improvements, repairs, and facility-related requirements.


• Manage and maintain fixed asset records, ensuring accurate documentation and appropriate follow-up.


• Monitor post-delivery warranties for office renovations and improvement works, coordinating with suppliers and service providers to ensure pending issues are resolved.


• Support the coordination of vendors, maintenance requests, and infrastructure-related services.


• Prepare and maintain administrative reports, records, and tracking tools to monitor activities, costs, and pending requirements.


• Use Excel to organize information, analyze data, and support administrative reporting and decision-making.


• Collaborate with internal stakeholders to ensure timely resolution of facility and administrative needs.

What we would like you to bring

• A degree or technical qualification in Business Administration, Administrative Management, Facilities Management, or a related field.


• Experience in office maintenance coordination and administrative support for physical infrastructure.


• Knowledge of fixed asset management, including tracking, documentation, and record maintenance.


• Experience following up on warranties and pending issues related to office renovations, improvements, or facility works.


• Intermediate to advanced Excel skills.


• Strong organizational, planning, communication, and follow-up skills.


• Attention to detail and the ability to coordinate multiple requests and activities.


• A proactive, service-oriented approach and the ability to work collaboratively with different stakeholders.

What's in it for you

• An opportunity to contribute to the efficient operation and maintenance of a professional workplace.


• The chance to develop your expertise in administrative management, facilities support, and fixed asset control.


• A collaborative work environment within a global logistics organization.


• An indefinite-term employment contract.

Who are we

Logistics shapes everyday life - from the goods we consume to the healthcare we rely on. At Kuehne+Nagel, your work goes beyond logistics; it enables both ordinary and special moments in the lives of people around the world.

As a global leader with a strong heritage and a vision to move the world forward, we offer a safe, stable environment where your career can make a real difference. Whether we help deliver life-saving medicines, develop sustainable transportation solutions or support our local communities, your career will contribute to more than you can imagine.