Accounts Payable Lead

Auxis; Bogotá; Presencial; COP 120.000.000 - 180.000.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Health benefits

Training programs

Employee recognition

Paid birthday off

Descripción de la vacante

Auxis is seeking a results-driven Accounts Payable Leader to functionally establish BPO operations for a multinational client with U.S. operations.

The role partners with the Migration Team to transition AP functions to Auxis’ Costa Rica Service Center and supports future process design and technology deployment. You will supervise day-to-day AP activities, ensure timely invoice and payment processing, and manage vendor relationships, internal communications, and controls.

Formación

• Bilingual English/Spanish (oral and written) at B2+ level or above.
• Bachelor's degree in accounting, finance, or related field.
• Relevant certifications (e.g., Certified Accounts Payable Professional) are a plus.
• 4+ years in accounts payable or similar finance role with progressive responsibilities and 2+ years in a leadership/supervisory role.
• Thorough knowledge of accounts payable principles, practices, and procedures.
• Proficiency in accounting software and ERP systems, with advanced Excel skills.
• Strong analytical and problem-solving abilities to address complex payment issues and process inefficiencies.
• Excellent attention to detail and accuracy, with the ability to work under tight deadlines.
• Strong leadership and interpersonal skills for stakeholder collaboration.
• Proven track record of driving process improvements, optimizing AP operations, and managing vendor relationships.
• In-depth understanding of financial controls, compliance, and regulatory requirements related to AP.
• Excellent written and verbal communication skills.
• Ability to handle sensitive information with discretion.

Responsabilidades

• Serve as the primary point of contact for escalated AP issues and inquiries.
• Review, process, and approve invoices in line with policies and controls.
• Verify invoices for accuracy, documentation, approvals, and GL coding.
• Coordinate with vendors and internal stakeholders to resolve discrepancies.
• Develop and maintain relationships with key vendors and negotiate terms.
• Conduct regular audits of AP transactions to ensure compliance.
• Monitor team productivity and QA to align with standards.
• Participate in month-end and year-end closings, including accruals and reconciliations.
• Support internal and external audits with required documentation.
• Provide leadership, coaching, and development to AP team members.

Conocimientos

Bilingual English/Spanish

AP Experience

Leadership

Analytical Thinking

Attention to Detail

Process Improvement

Communication

Problem Solving

Team Management

Financial Controls

Educación

Bachelor's degree in accounting/finance

Certified Accounts Payable Professional

Herramientas

Accounting Software

ERP Systems

Excel

Descripción del empleo

Job Summary

The individual will be responsible for functionally leading the establishment of the Accounts Payable business process outsourcing(“BPO”) operations for a multi-national enterprise with operations in the United States. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis’ Costa Rica Service Center, as well as supporting the to-be process design, organizational design, technology deployment to support these operations. Duties include supervising the full range of day-to-day accounts payable operations, primarily focusing on providing timely and accurate services for invoice and expense account and payment processing, exception handling, vendor and inter-departmental communication, issue resolution, employees’

Job Summary

The individual will be responsible for functionally leading the establishment of the Accounts Payable business process outsourcing(“BPO”) operations for a multi-national enterprise with operations in the United States. Responsibilities including working with the Migration Team on the transition of BPO functions from the various markets to Auxis’ Costa Rica Service Center, as well as supporting the to-be process design, organizational design, technology deployment to support these operations. Duties include supervising the full range of day-to-day accounts payable operations, primarily focusing on providing timely and accurate services for invoice and expense account and payment processing, exception handling, vendor and inter-departmental communication, issue resolution, employees’ development and reporting.

Responsibilities

Service Delivery Management

• Serve as the primary point of contact for escalated issues, inquiries, and complex problem resolution related to accounts payable.
• Review, process, and approve invoices, ensuring adherence to company policies, procedures, and financial controls.
• Verify invoices for accuracy, appropriate documentation, approvals, and general ledger coding.
• Coordinate with vendors, suppliers, and internal stakeholders to resolve payment discrepancies, invoice disputes, and other accounts payable-related issues.
• Develop and maintain relationships with key vendors, negotiating favorable payment terms, discounts, and resolving any vendor-related issues.
• Conduct regular audits and reviews of accounts payable transactions to ensure compliance with regulatory requirements and internal policies.
• Monitor Team Productivity and QA to ensure alignment with operational standards
• Participate in month-end and year-end closing processes, including preparing accruals, reconciling accounts payable transactions, and generating financial reports.
• Support internal and external audits, providing necessary documentation, addressing audit inquiries, and ensuring compliance with audit requirements.

Team Leadership

• Provide leadership and supervision to the accounts payable team, overseeing their day-to-day activities and ensuring timely and accurate completion of tasks.
• Assign and prioritize workload, monitor progress, and ensure team members meet client-specific targets and deadlines.
• Performs regular huddles to ensure clear goals for work assigned, clearing backlog, and team performance vs operational standards
• Complete minimum monthly 1:1 with direct reports in order to provide feedback and coaching
• Provide training, mentoring, and guidance to accounts payable team members, ensuring their professional development and adherence to best practices.

Operational Management

• Analyze accounts payable data, identify trends, and provide insights to management for costsaving opportunities, process improvements, and vendor management.
• Assist in the development and implementation of accounts payable policies, procedures, and controls to improve efficiency, accuracy, and compliance.
• Prepares Service Levels reports for areas in scope
• Keep BI data and dashboard updated
• Creates and maintains BI Dashboards to support performance management practices
• Act as backup for supervisor when needed
• Stay updated on industry trends, emerging technologies, and regulatory changes related to accounts payable, and recommend and implement process improvements accordingly.
• Identify and implement automation and digitization opportunities to streamline accounts payable processes, reduce manual efforts, and improve productivity.

Key Metrics

Service Delivery

• SLA/SLR Performance
• Team Productivity

Commercial Management

• Client Satisfaction (NPS)

Team Leadership

• Employee Attrition- 20%
• Employee Engagement
• Talent development-

Compliance & Administration

• Security Compliance
• Policy Compliance
• One on Ones
• Performance Evaluations

Requirements

Skills and Experience

• English - Spanish Language (Oral and writing B2+ or above).
• Bachelor's degree in accounting, finance, or a related field.
• Relevant certifications (e.g., Certified Accounts Payable Professional) area is a plus.
• Proven experience (4+ years) in accounts payable or a similar finance role, with progressive responsibilities and at least 2 years in a leadership or supervisory position.
• Thorough knowledge of accounts payable principles, practices, and procedures.
• Proficiency in using accounting software and ERP systems, with advanced Excel skills.
• Strong analytical and problem-solving abilities to address complex payment issues, discrepancies, and process inefficiencies.
• Excellent attention to detail and accuracy, with the ability to work efficiently under tight deadlines.
• Strong leadership and interpersonal skills, with the ability to effectively communicate and collaborate with stakeholders at various levels.
• Proven track record of driving process improvements, optimizing accounts payable operations, and managing vendor relationships.
• In-depth understanding of financial controls, compliance, and regulatory requirements related to accounts payable.
• Excellent written and verbal communication skills.
• Ability to handle sensitive and confidential information with discretion and maintain a high level of professionalism.

About Auxis

Auxis prioritizes employee growth and development to help you advance your career. Auxis’ culture empowers you to be your best in the interest of a common team goal. We are constantly striving to improve our culture and environment and have invested in tools to continue to have better visualization of the pulse of our organization.

Benefits

• Health benefits including medical, vision, and dental.
• Asociacion Solidarista
• Training and development programs
• Employee recognition program
• Paid time off and family-paid leave
• Paid day off for your birthday!