Accounts Payable Data Entry Specialist

Connext; Bogotá ciudad; Presencial; COP 40.000.000 - 60.000.000; Jornada completa

Descripción de la vacante

Connext is seeking an Accounting Associate 2 to manage high-volume accounts payable processing using Bill.com, including coding to entities and cost centers, and routing for approvals. You will maintain documentation, validate invoices, and respond to vendor inquiries while ensuring accurate subledger reconciliation.

A strong Excel skill set and English communication are required. This role requires attention to detail, adaptability in a fast-paced environment, and the ability to escalate issues

Formación

• Bachelor's degree in Accounting or equivalent practical experience.
• 3+ years of accounts payable experience in a high-volume environment.
• Experience with Bill.com including bill entry, coding, inbox management and approval routing.
• Strong Microsoft Excel skills including formulas, lookups, and PivotTables.
• Stable employment history.

Responsabilidades

• Enter high volumes of vendor bills in Bill.com accurately.
• Code bills to the correct entity, department, and GL account.
• Attach complete supporting documentation to each bill.
• Verify bill totals, dates, terms, and remittance details.
• Identify and prevent duplicate bill entries.
• Route bills through approval workflows and monitor pending approvals.
• Maintain accurate bill records and reconcile vendor statements.

Conocimientos

Attention to detail

Organizational skills

Written and verbal communication

Educación

Bachelor's degree in Accounting

Equivalent practical experience

Herramientas

Bill.com

Microsoft Excel

PivotTables

Descripción del empleo

The Accounting Associate 2 is responsible for processing and maintaining accurate accounts payable transactions, with a primary focus on high-volume bill entry, coding, approval routing, and vendor account management. The role requires accurately coding invoices across multiple entities, locations, and cost centers while maintaining complete supporting documentation. The position also supports vendor inquiries, reconciliations, period-end activities, and audit requests while following established procedures and escalation guidelines.

Job Description

• Enter high volumes of vendor bills in Bill.com accurately and on schedule.
• Code bills to the correct entity, department, and general ledger account.
• Attach complete supporting documentation to each bill.
• Verify bill totals, dates, terms, and remittance details before entry.
• Identify and prevent duplicate bill entries.
• Route bills through established approval workflows and monitor pending approvals.
• Maintain accurate and complete bill records.
• Monitor and clear the Bill.com inbox and assign incoming bills to the appropriate company.
• Split, rename, and organize incoming documents to ensure each bill is properly documented.
• Determine the appropriate entity and location for each bill using documented coding rules.
• Maintain correct treatment across multiple entities and locations.
• Flag bills when the entity or location cannot be determined from the available documentation.
• Reconcile vendor statements to the accounts payable subledger.
• Identify missing, duplicate, or incorrectly assigned bills.
• Research and resolve vendor account and billing discrepancies.
• Respond professionally to vendor payment-status inquiries.
• Track credits and rebills through resolution.
• Ensure the bill queue is fully entered and accurately cut off at period-end.
• Provide supporting documentation for audit and internal review requests.
• Assist with other accounts payable and accounting activities as assigned.
• Follow documented procedures and coding instructions consistently.
• Escalate exceptions, unclear coding, and unfamiliar vendors to the appropriate accounting team.
• Apply written feedback and coding corrections to future transactions.
• Raise recurring issues and process concerns to the appropriate team for resolution.

Screening Criteria

• Bachelor's degree in Accounting or equivalent practical experience.
• Minimum of three (3) years of accounts payable experience, including sustained high-volume bill or invoice processing.
• Experience in Bill.com, including bill entry, coding, inbox management, and approval routing.
• is preferred based on the role's responsibilities.
• Experience in Microsoft Excel skills, including formulas, lookups, and PivotTables.
• Must have stable employment history.

Required Qualifications

• Experience processing high-volume accounts payable transactions.
• Has working knowledge in general accounts payable practices and generally accepted accounting principles.
• Demonstrates strong accuracy in coding bills across multiple entities, locations, or cost centers.
• Demonstrates strong attention to detail and organizational discipline.
• Proven ability to follow documented procedures and coding instructions precisely.
• Proven ability to work effectively in a high-volume transactional environment.
• Proven ability to identify exceptions and elevate issues appropriately rather than making unsupported assumptions.
• Clear and coherent both written and verbal communication skills in English.