Surgical & Critical Care Admin Specialist

NHS Ayrshire & Arran; Santiago; On-site; CLP 31,374,000 - 36,603,000; Full time

Benefits offered by this job

NHS pension scheme

Annual leave

Job summary

NHS Lanarkshire is seeking an organised administrative professional to support a team of clinicians, enabling clinicians to operate effectively and efficiently within standard operating procedures. You will prioritise tasks, book appointments, and manage clinic logistics to keep services on track across in-patient and out-patient activity.

Responsibilities include typing dictated clinical letters, arranging investigative tests, co-ordinating theatre schedules, and providing cover during leave

Qualifications

• SVQ level 2 qualification (or equivalent experience) plus experience in healthcare administration or secretarial role.
• Understanding of medical terminology.
• Evidence of effective team working and dealing with change.
• Evidence of strong communication skills with patients, clinicians and colleagues.
• Excellent organisational skills.
• Evidence of strong competence with relevant IT systems.
• Audio typing skills.

Responsibilities

• Type dictated clinical letters (discharges, clinic follow up, onward referrals, legal reports etc) and clinical notes. Type meeting minutes when appropriate. Prioritise work to meet agreed service standards.
• Organise clinical activity for clinicians and re-arrange activities when required (eg. out-patient clinics, operating lists). Support theatre scheduling as required.
• Follow up administrative tasks requested by clinicians, such as booking appointments, arranging investigative tests, chasing up diagnostic results etc. Anticipate problems (eg. clashing appointments, delays in results being available) and take appropriate action.
• Ad-hoc duties as required including the provision of cover during periods of leave within the vascular admin and clerical team
• To book and notify patients of clinic appointments, both written and verbally.

Skills

SVQ Level 2

Healthcare administration experience

Medical terminology

Teamwork

Communication skills

Organisational skills

IT systems proficiency

Audio typing

Job description

NHS Lanarkshire is seeking an organised administrative professional to support a team of clinicians, enabling clinicians to operate effectively and efficiently within standard operating procedures. You will prioritise tasks, book appointments, and manage clinic logistics to keep services on track across in-patient and out-patient activity.

Responsibilities include typing dictated clinical letters, arranging investigative tests, co-ordinating theatre schedules, and providing cover during leave