Bilingual Executive Assistant — AI, Automation & Presentations

ThermoFisher Scientific; Santiago; Vor Ort; CLP 16.740.000 - 30.132.000; Vollzeit

Zusammenfassung

Thermo Fisher Scientific is seeking a highly proactive, bilingual Executive Assistant to support senior leadership in a fast-paced, global environment. You will manage complex calendars, coordinate travel, and produce executive-ready PowerPoint materials.

The role emphasizes speed, ownership, and attention to detail, with strong technology and AI-enabled tools usage and cross-functional collaboration across time zones and cultures.

Qualifikationen

• 5–7 years of administrative and executive support experience.
• Bachelor’s degree preferred, ideally in Business Administration or related field.
• Full professional fluency in English and Spanish.
• Expert proficiency in Microsoft Office 365, particularly Outlook, Word, Excel, PowerPoint, and Teams.
• Advanced calendar management and scheduling across multiple time zones.
• Experience coordinating complex domestic and international travel and expenses.
• Experience with enterprise systems such as Workday, Concur, PRMS, or similar platforms.
• Strong interest and practical experience with AI, automation tools, and digital productivity solutions.
• Excellent written and verbal communication skills.
• Ability to handle confidential and sensitive information with discretion.
• Exceptional organizational skills and attention to detail.
• Demonstrated ability to work independently, take initiative, and prioritize multiple tasks.
• Strong project coordination and event planning capabilities.
• Professional interpersonal skills across cultures and levels.
• Adaptability to fast-paced, dynamic environment; flexibility with hours.

Aufgaben

• Provide high-level administrative and operational support to senior leadership.
• Manage complex calendars and schedules across multiple time zones.
• Coordinate complex domestic and international travel arrangements and expenses.
• Anticipate executive needs and identify conflicts or required actions.
• Coordinate meetings, agendas, and follow-up on commitments.
• Act as a trusted point of contact across internal teams and external stakeholders.
• Handle confidential information with discretion and professionalism.
• Support office operations and facilities-related activities as needed.
• Support leadership meetings, business reviews, town halls, and key events.

Kenntnisse

Bilingual EN/ES

Calendar mgmt

Executive support

Independent / proactive

Project coordination

Communication skills

Ausbildung

Bachelor’s degree in Business Administration or related field

Tools

Microsoft 365

PowerPoint

Outlook

Excel

Workday

Concur

PRMS

Teams

Jobbeschreibung

Thermo Fisher Scientific is seeking a highly proactive, bilingual Executive Assistant to support senior leadership in a fast-paced, global environment. You will manage complex calendars, coordinate travel, and produce executive-ready PowerPoint materials.

The role emphasizes speed, ownership, and attention to detail, with strong technology and AI-enabled tools usage and cross-functional collaboration across time zones and cultures.