Workplace Services Coordinator

Swisslinx AG; Basel; On-site; CHF 65,000 - 88,000; Full time

Job summary

Swisslinx AG is seeking a Workplace Services Coordinator for our Basel client to support daily office operations and administration of the Basel office, ensuring smooth and professional services.

You will coordinate facilities maintenance, work with vendors, manage meeting room bookings and internal events, monitor office infrastructure, assist with budget tracking, and help maintain a welcoming, safe environment for employees and visitors.

Qualifications

• Bachelor's degree or equivalent professional experience.
• Fluent German and English required.
• Proficiency in Microsoft Office applications.
• Strong organisational skills and attention to detail.
• Experience coordinating vendors, office services, or events.

Responsibilities

• Support daily office administration and ensure smooth workplace operations.
• Act as a deputy for the Senior Office Coordinator when required.
• Coordinate facilities maintenance, technical services, and external vendors.
• Monitor office infrastructure, including HVAC, water supply, and building management systems.
• Assist with office space planning, meeting room bookings, and internal events.
• Support budget tracking, administrative reporting, and documentation.
• Maintain and update internal Workplace Services information platforms.
• Assist with monthly EHS inspections and follow up on issues.
• Ensure a welcoming, safe, and professional environment for employees and visitors.

Skills

Office administration

German

English

Microsoft Office

Facilities coordination

Communication

Vendor coordination

Education

Bachelor's degree or equivalent experience

Tools

Microsoft Office

Job description

For our client, an international company based in Basel, we are looking for a Workplace Services Coordinator to support the daily operations and…

Workplace Services Coordinator

Job description:

For our client, an international company based in Basel, we are looking for a Workplace Services Coordinator to support the daily operations and administration of their Basel office.

In this role, you will work closely with the Senior Office Coordinator to ensure smooth workplace operations, coordinate external service providers, support facilities management, and contribute to a welcoming and efficient office environment.

About the customer:

• Location: Basel, Switzerland
• Start Date: ASAP
• Duration: 6 months with possible extension
• Workload: 40 hours per week

Requirements:

• Support daily office administration and ensure smooth workplace operations.
• Act as a deputy for the Senior Office Coordinator when required.
• Coordinate facilities maintenance, technical services, and external vendors.
• Monitor office infrastructure, including HVAC, water supply, and building management systems.
• Assist with office space planning, meeting room bookings, and internal events.
• Support budget tracking, administrative reporting, and documentation.
• Maintain and update internal Workplace Services information platforms.
• Assist with monthly EHS inspections and follow up on identified issues.
• Ensure a welcoming, safe, and professional environment for employees and visitors.

Competences:

• Bachelor's degree preferred or equivalent relevant professional experience.
• Previous experience in office administration, workplace services, or facilities coordination.
• Fluent German and English are mandatory.
• Proficiency in Microsoft Office applications.
• Strong organisational skills, attention to detail, and ability to prioritise tasks.
• Excellent communication and customer service skills.
• Experience coordinating vendors, office services, or employee events.
• Comfortable handling confidential information.
• Experience working in an international or multicultural environment.
• Proactive, reliable, and able to work independently.