Trading Floor Admin Specialist (Fixed-Term)

TOTAL Deutschland GmbH; Genf; Vor Ort; CHF 60.000 - 90.000; Vollzeit

Zusammenfassung

TotalEnergies is seeking an Administrative Assistant based in Geneva to support the Trading Administration team. This fixed-term contract covers maternity leave from November 2026 to June 2027, in a fast-paced trading environment where discretion and responsiveness are essential.

Responsibilities include daily admin tasks for the trading floor, travel arrangements, expense processing, and event coordination. Fluent French and strong English, plus MS Office proficiency, are required to succeed.

Qualifikationen

• Fluent in French and good professional level of English.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to manage several priorities, follow up and meet deadlines.
• Reliable, discreet and able to handle confidential information.

Aufgaben

• Provide daily administrative support to the Trading Floor.
• Maintain personnel information, telephone directories, seating plans and employee presence records.
• Organize business travel, including transportation, accommodation, visa applications and travel authorizations.
• Prepare and follow up on expense reports and reimbursement requests.
• Receive and distribute mail, parcels and courier deliveries.
• Coordinate registrations for conferences and training sessions.
• Prepare meeting rooms and ensure equipment availability.
• Support internal events, workshops, conferences and after-work activities.
• Welcome visitors and provide ad hoc support to the trading teams.
• Respond efficiently to urgent and last-minute requests.

Kenntnisse

French fluency

English proficiency

Microsoft Office

Organizational skills

Attention to detail

Multitasking

Discretion

Team collaboration

Tools

Microsoft Copilot

Jobbeschreibung

TotalEnergies is seeking an Administrative Assistant based in Geneva to support the Trading Administration team. This fixed-term contract covers maternity leave from November 2026 to June 2027, in a fast-paced trading environment where discretion and responsiveness are essential.

Responsibilities include daily admin tasks for the trading floor, travel arrangements, expense processing, and event coordination. Fluent French and strong English, plus MS Office proficiency, are required to succeed.