Administrative Assistant – Fixed-Term Contract

TOTAL Deutschland GmbH; Genf; Vor Ort; CHF 60.000 - 90.000; Vollzeit

Zusammenfassung

TotalEnergies is seeking an Administrative Assistant based in Geneva to support the Trading Administration team. This fixed-term contract covers maternity leave from November 2026 to June 2027, in a fast-paced trading environment where discretion and responsiveness are essential.

Responsibilities include daily admin tasks for the trading floor, travel arrangements, expense processing, and event coordination. Fluent French and strong English, plus MS Office proficiency, are required to succeed.

Qualifikationen

• Fluent in French and good professional level of English.
• Proficient in Microsoft Office (Outlook, Word, Excel, PowerPoint).
• Strong organizational skills and attention to detail.
• Ability to manage several priorities, follow up and meet deadlines.
• Reliable, discreet and able to handle confidential information.

Aufgaben

• Provide daily administrative support to the Trading Floor.
• Maintain personnel information, telephone directories, seating plans and employee presence records.
• Organize business travel, including transportation, accommodation, visa applications and travel authorizations.
• Prepare and follow up on expense reports and reimbursement requests.
• Receive and distribute mail, parcels and courier deliveries.
• Coordinate registrations for conferences and training sessions.
• Prepare meeting rooms and ensure equipment availability.
• Support internal events, workshops, conferences and after-work activities.
• Welcome visitors and provide ad hoc support to the trading teams.
• Respond efficiently to urgent and last-minute requests.

Kenntnisse

French fluency

English proficiency

Microsoft Office

Organizational skills

Attention to detail

Multitasking

Discretion

Team collaboration

Tools

Microsoft Copilot

Jobbeschreibung

TotalEnergies has developed strong expertise in oil and biofuels, natural gas, electricity and low-carbon energies. Our trading activities are conducted from our main hubs in Geneva, Paris, Houston, Dubai and Singapore.

Based in Geneva, you will join the Trading Administration team and provide administrative and logistical support to Management, Heads of Desk and Traders.

This position is offered as a fixed-term contract to cover maternity leave, from November 2026 until June 2027.

The role operates in a fast-paced, open-plan trading environment where priorities can change quickly. It requires responsiveness, discretion, flexibility and a strong service mindset.

As an Administrative Assistant, your main responsibilities will be to:

• Provide daily administrative support to the Trading Floor.
• Maintain personnel information, telephone directories, seating plans and employee presence records.
• Organize business travel, including transportation, accommodation, visa applications and travel authorizations.
• Prepare and follow up on expense reports and reimbursement requests.
• Receive and distribute mail, parcels and courier deliveries.
• Coordinate registrations for conferences and training sessions.
• Prepare meeting rooms and ensure that the necessary equipment is available.
• Support the organization of internal events, workshops, conferences and after-work activities.
• Welcome visitors and provide ad hoc support to the trading teams.
• Respond efficiently to urgent and last-minute requests.
• You have previous experience in an administrative assistant, team assistant or similar support role.
• Experience in a trading, banking, financial services or other fast-paced corporate environment would be an advantage.
• You are fluent in French and have a good professional level of English.
• You are proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint. Knowledge of Microsoft Copilot would be an asset.
• You have strong organizational skills and excellent attention to detail.
• You are able to manage several priorities, follow up effectively and meet deadlines.
• You are responsive, adaptable and comfortable working under pressure.
• You demonstrate strong interpersonal skills and a service-oriented approach.
• You are reliable, discreet and able to handle confidential information.
• You can work independently, take initiative and collaborate effectively with different stakeholders.

We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution. Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success. Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions. We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

Become one of the drivers of energy transition with TotalEnergies Trading & Shipping.

TotalEnergies is a broad energy company that produces and markets energies on a global scale: oil and biofuels, natural gas and green gases, renewables and electricity. Our 105,000 employees are committed to energy that is ever more affordable, clean, reliable and accessible to as many people as possible. Active in more than 130 countries, TotalEnergies puts sustainable development in all its dimensions at the heart of its projects and operations to contribute to the well-being of people

Trading Shipping :

Give your best to better energy and make the commitment with TotalEnergies. We are one of the most active players in the international oil markets, trading with a vast network of customers and suppliers worldwide: national oil companies, producers, other oil majors, refiners, traders, distributors and end-users. We have developed a set of trading strategies and expertise, which allows us to respond permanently to market changes and opportunities, on all physical and paper oil markets. Satisfying the energy needs of a growing world population, curbing global warming, and adapting to changing customer behaviors and expectations are the three challenges that TotalEnergies must meet over the next 20 years. With its biomass blending and trading activity, TotalEnergies Trading & Shipping is an active participant in the development of sustainable biofuels. Our maritime transport expertise also helps to reduce the carbon footprint of sea transportation and we recently announced the time chartering of new vessels equipped with LNG propulsion.