Administrative Assistant – Fixed-Term Contract

TotalEnergies; Genf; Vor Ort; CHF 60.000 - 85.000; Vollzeit

Zusammenfassung

TotalEnergies recherche un(e) Assistant(e) administratif(ve) basé(e) à Genève pour soutenir l’équipe Trading Administration. Le poste est un contrat à durée déterminée couvrant le congé maternité, de novembre 2026 à juin 2027.

Vous assurerez des tâches administratives, la gestion des déplacements et le soutien opérationnel du département. Vous parlez couramment le français et avez un bon niveau d’anglais; vous maîtrisez Microsoft Office et êtes capable de travailler sous pression dans un

Qualifikationen

• Expérience précédente en assistanat administratif ou rôle similaire.

Aufgaben

• Fournir un soutien administratif quotidien au Trading Floor.
• Maintenir les informations du personnel et l’annuaire.
• Organiser les déplacements professionnels (transports, hébergement, visas).
• Préparer et suivre les notes de frais et les remboursements.
• Réceptionner et distribuer le courrier et les livraisons.
• Organiser les registrations pour conférences et formations.
• Préparer les salles de réunion et le matériel nécessaire.
• Supporter l’organisation d’événements internes et activités après-travail.
• Accueillir les visiteurs et aider les équipes de trading.
• Répondre rapidement aux demandes d’urgence et de dernière minute.

Kenntnisse

Organisation

Gestion des priorités

Discrétion

Réactivité

Service client

Communication

Tools

Microsoft Office

Outlook

Word

Excel

PowerPoint

Microsoft Copilot

Jobbeschreibung

Contexte et environnement

TotalEnergies has developed strong expertise in oil and biofuels, natural gas, electricity and low-carbon energies. Our trading activities are conducted from our main hubs in Geneva, Paris, Houston, Dubai and Singapore.

Based in Geneva, you will join the Trading Administration team and provide administrative and logistical support to Management, Heads of Desk and Traders.

This position is offered as a fixed-term contract to cover maternity leave, from November 2026 until June 2027.

The role operates in a fast-paced, open-plan trading environment where priorities can change quickly. It requires responsiveness, discretion, flexibility and a strong service mindset.

Activités

As an Administrative Assistant, your main responsibilities will be to:

• Provide daily administrative support to the Trading Floor.
• Maintain personnel information, telephone directories, seating plans and employee presence records.
• Organize business travel, including transportation, accommodation, visa applications and travel authorizations.
• Prepare and follow up on expense reports and reimbursement requests.
• Receive and distribute mail, parcels and courier deliveries.
• Coordinate registrations for conferences and training sessions.
• Prepare meeting rooms and ensure that the necessary equipment is available.
• Support the organization of internal events, workshops, conferences and after-work activities.
• Welcome visitors and provide ad hoc support to the trading teams.
• Respond efficiently to urgent and last-minute requests.

Profil du candidat

• You have previous experience in an administrative assistant, team assistant or similar support role.
• Experience in a trading, banking, financial services or other fast-paced corporate environment would be an advantage.
• You are fluent in French and have a good professional level of English.
• You are proficient in Microsoft Office, particularly Outlook, Word, Excel and PowerPoint. Knowledge of Microsoft Copilot would be an asset.
• You have strong organizational skills and excellent attention to detail.
• You are able to manage several priorities, follow up effectively and meet deadlines.
• You are responsive, adaptable and comfortable working under pressure.
• You demonstrate strong interpersonal skills and a service-oriented approach.
• You are reliable, discreet and able to handle confidential information.
• You can work independently, take initiative and collaborate effectively with different stakeholders.

We are committed to meet the energy needs of a growing population and we are committed to the energy transition. The volatility of the energy trading markets requires excellence in risk management and a culture of innovation. We are fully embracing the digital revolution.

Our people flourish in an environment that promotes expertise, entrepreneurship spirit, agility and a purpose-driven culture, generating boundless opportunities to learn, grow and achieve collaborative success.

Reinforcing the competencies of our people is a key pillar of our culture: we train our people to ensure their development and we pledge to encourage safety in all our actions.

We look for passion, ambition and open-mindedness. While we evolve in a demanding industry that requests to be always on the edge, we cultivate a friendly workplace where our people feel good, where team spirit and respect guide our daily routine, where the diversity of our people and their skills create a nourishing experience for all of us.

Informations supplémentaires

TotalEnergies valorise la diversité, promeut le développement individuel et offre des opportunités d'emploi égales à tous les candidats.