Tender and Quotation Specialist 80 – 100% (f/m/d)

Hitachi Vantara Corporation; Zürich; Vor Ort; CHF 90.000 - 130.000; Vollzeit

Zusammenfassung

Hitachi Energy in Switzerland, at the MICAFIL bushing factory, seeks a Tender and Quotation Specialist to translate customer needs into competitive bids. You will work with sales, engineering, and legal teams to develop proposals and manage tender submissions.

The role emphasizes accuracy, timely delivery, and ongoing process improvement across tender documentation; English required, German a plus, experience with CRM or tender software, and MS Office.

Qualifikationen

• 3+ years in tendering, quotations, or bid coordination.
• Experience drafting bids and quotations.
• Knowledge of tender processes and contract terms.
• Proficient in MS Office and tender/CRM tools.
• Fluent English; German a plus.

Aufgaben

• Analyze RFQs and tender documents with Sales alignment.
• Collaborate with sales, engineering, legal, and internal teams for inputs.
• Develop comprehensive tender documents including technical proposals and commercial offers.
• Ensure submissions are accurate, complete, and meet deadlines.
• Participate in pre-bid meetings and client clarifications.
• Maintain records of tender activities and handover.
• Improve tender processes and templates.
• Coordinate with stakeholders and maintain clear communication with customers.

Kenntnisse

Tender coordination

Bid formulation

Analytical thinking

English fluency

German knowledge

Ausbildung

Technical or commercial education

Tools

MS Office

CRM

Tender management software

Jobbeschreibung

Job Description:

The opportunity

Our local product group Insulation & Components is a global technology leader in the design and manufacture of high-voltage transformer bushings. Renowned international companies across the electrical industry—including power generation, transmission, and distribution—trust our solutions. We hold a leading worldwide position in high-voltage bushing technology.

To strengthen our operations, we are looking for a Tender and Quotation Specialist (commercial) to join our team at our MICAFIL bushing factory in Switzerland.
In this role, you will be part of an international team focusing on translating customer needs and challenges into competitive bids and quotations. You'll work closely with our sales and other internal teams to ensure that we offer the best solutions to meet our customers' needs around the globe.

If you are passionate about preparing tenders and bids and want to actively contribute, join our team!

How you'll make an impact

• Analyze Request for Quotations (RFQs), and other tender documents to understand client requirements, scope of work, and technical specifications with alignment with the Sales team

• Collaborate with sales, engineering, legal, and other internal departments to gather necessary information, technical details, and cost estimates for tender submissions

• Develop comprehensive and well-structured tender and quotation documents, including technical proposals, drawings, commercial offers and supporting documentation

• Ensure all submissions are accurate, complete, and meet the specified deadlines and submission protocols

• May participate in pre-bid meetings, client clarifications, and negotiations as required

• Maintain a systematic record of all tender activities, submissions, and outcomes, for quotations and order checklists preparation and handover

• Continuously improve tender processes and documentation templates to enhance efficiency and quality

• Coordinate with internal stakeholders for optimal solutions. Proactively maintain clear and structured communication with customers and the internal teams throughout the tendering process

Your background

• Technical (vocational, such as apprenticeship) or commercial education background

• Minimum of 3 years of administrative/business experience in tendering activities, quotation preparation and price calculation, or bid coordination, internal sales support, or project management within an industrial or technical environment

• Proven experience in formulating accurate bids and quotations

• Strong understanding of tender processes, contractual terms, and commercial aspects

• Excellent written and verbal communication skills

• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint) and experience with tender management software or CRM systems

• Strong analytical and problem-solving skills, with keen attention to details and solution-driven approach

• Fluency in English is required; proficiency in German and other languages is a plus

More about us

Our flexible working practices help you optimize personal and business performance while creating an environment where all employees can develop their skills and grow.

Accessibility and reasonable accommodation

Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process.

This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment

As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks

As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws.

For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position.

The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.