Team Assistant, HR - Working Student (50%)

MDPI Switzerland; Basel; On-site; CHF 28,000 - 40,000; Part time

Benefits offered by this job

Premium insurance coverage

Daily breakfast

Monthly team lunches

Annual team-building event

Job summary

MDPI, headquartered in Switzerland, invites applications for a Working Student in HR Operations & Compliance based in Basel. You will support daily HR processes, maintain records, and help ensure policy compliance while working fully on-site and communicating primarily in English.

Proficiency in German is also required to handle local documentation and stakeholder coordination. The role offers hands-on experience in academic publishing HR environments, with a salary of CHF 25.00 per hour and a

Qualifications

• Student status: Currently enrolled in a university or higher education institution.
• Language: Excellent English (C1); German (C1) is required.
• Technical: Proficient use of MS Office and document management tools.
• Strong organizational and communication skills with a proactive mindset.

Responsibilities

• Support daily HR operations and administrative activities.
• Maintain and update HR data, records and documentation.
• Assist in preparing, reviewing and organizing HR documents and templates.
• Support implementation and monitoring of HR policies and compliance requirements.
• Perform administrative checks to ensure data quality and compliance.
• Prepare HR data for reports and internal reviews.
• Help document and improve HR processes and workflows.
• Handle confidential employee information with discretion and data protection.

Skills

English C1

German C1

MS Office

Organizational skills

Communication skills

Attention to detail

Team oriented

Job description

As a Working Student in HR Operations & Compliance at MDPI, you will help keep our HR processes efficient, accurate and compliant while gaining hands‑on experience alongside experienced HR colleagues.

As part of our commitment to fostering a collaborative team environment, this role requires working fully on‑site.

Tasks & Responsibilities

• Support daily HR operations and administrative activities in line with established processes
• Maintain and update HR data, records and documentation, ensuring accuracy and completeness
• Assist in preparing, reviewing and organizing HR documents, templates, guidelines and internal procedures
• Support the implementation and monitoring of HR policies, compliance requirements and internal standards
• Perform administrative checks and follow‑ups to ensure data quality, process consistency and compliance
• Collect, consolidate and prepare HR data for reports, analyses and internal reviews
• Help document, standardize and continuously improve HR processes and workflows
• Handle confidential employee and HR information with discretion and in line with data protection requirements
• Support HR projects and initiatives in operations, compliance and process optimization, and provide coordination support to the wider HR team

You will communicate primarily in English, our corporate language.

Requirements

• Student Status: Currently enrolled in a university or higher education institution
• Language Skills: Excellent English Skills (C1); German (C1) is also required
• Technical Skills: Confident use of MS Office and digital tools for document management
• Strong organizational and communication skills
• Keen attention to detail and a proactive, team‑oriented mindset

What we offer

• Salary: CHF 25.00 per hour (gross)
• Professional Development: Gain hands‑on experience in academic publishing
• Flexible Schedule: Designed to fit your academic commitments
• Dynamic Environment: A friendly and international team
• Fringe Benefits: Premium insurance coverage paid by MDPI, daily breakfast, monthly team lunches, annual team‑building event

About MDPI

Headquartered in Switzerland, MDPI is a fully Open Access publisher with a portfolio of more than 500 journals across all scientific disciplines. To date, MDPI has published the works of over 4.5 million researchers, collaborating with an extensive network of academic institutions and scientific societies worldwide. Above all, MDPI is committed to ensuring that high‑quality research is freely accessible to readers across the globe.

Initiatives

At MDPI, we develop and maintain various platforms in order to better serve the scientific community. Please find here‑below a list of our main platforms:

• https://www.mdpi.com
• https://www.mdpi.com/books/
• https://sciprofiles.com
• https://sciforum.net
• https://www.scilit.net
• https://www.preprints.org
• https://encyclopedia.pub