Senior Operations & Projects Coordinator - Hybrid

Michael Page International (Switzerland) SA; Basel; Vor Ort; CHF 120.000 - 160.000; Vollzeit

Zusammenfassung

Michael Page International (Switzerland) SA in Basel seeks an Administrative & Executive Support professional for a long-term 2-year contract, offering hybrid work and a varied coordination-focused scope within a broad Real Estate & Facility Management function.

You will coordinate day-to-day operations, prepare correspondence and reports for senior stakeholders, manage diaries and travel, and support budgeting, procurement, and project coordination across a matrix organisation.

Qualifikationen

• Degree, diploma, or equivalent qualification in Business Administration, Office Management, Project Management, or a related discipline.
• 6–10 years of experience in operations support, programme office, project coordination, business administration, or a similar function.
• Proven track record supporting project managers and operational teams.
• Experience with budgeting activities, cost control, reporting, and purchase requisitions.
• Strong proficiency with Microsoft Office tools and business systems.
• Fluent English and German are required.
• Additional European languages would be considered an advantage.

Aufgaben

• Coordinate day-to-day operational and administrative activities for a multidisciplinary team.
• Prepare professional correspondence, presentations, reports, meeting agendas, and minutes for senior stakeholders.
• Organise meetings, workshops, and travel arrangements while ensuring efficient diary management.
• Maintain accurate records and handle sensitive information with discretion.
• Collect, consolidate, and interpret operational and financial data for reports.
• Support budgeting, cost tracking, and procurement processes.
• Provide administrative support to project managers and operational teams.
• Track deliverables, deadlines, and support continuous process improvements.
• Ensure activities comply with internal policies and regulations.

Kenntnisse

Operations support

Project coordination

Budgeting

Reporting

Stakeholder coordination

Multitasking

Data analysis

Process improvement

Diary management

Ausbildung

Business Administration degree

Office Management diploma

Project Management qualification

Tools

Microsoft Office

Business systems

Budgeting software

Jobbeschreibung

Michael Page International (Switzerland) SA in Basel seeks an Administrative & Executive Support professional for a long-term 2-year contract, offering hybrid work and a varied coordination-focused scope within a broad Real Estate & Facility Management function.

You will coordinate day-to-day operations, prepare correspondence and reports for senior stakeholders, manage diaries and travel, and support budgeting, procurement, and project coordination across a matrix organisation.