Senior Nutrition & Health Administrative Assistant

Nestlé S.A.; Konolfingen; Hybrid; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Nestlé S.A. is seeking a Senior NPTC Nutrition & Health Administrative Assistant to support the Head and Leadership Team in a multi-site R&D environment.

You will manage calendars, prepare documents, and coordinate information flow across Vevey, Konolfingen and other units. This on-site/hybrid role requires strong MS Office skills, excellent English, and the ability to handle confidential materials with discretion.

Qualifikationen

• Senior administrative or executive support experience in an international, fast-moving organization.
• Excellent ability to manage complexity, anticipate needs, and keep senior stakeholders aligned.
• Proficiency with Microsoft Office and strong document/presentation skills.
• Excellent English; French and/or German are assets in a multi-site environment.
• Proactive, resilient and collaborative mindset with good judgment.

Aufgaben

• Act as trusted support to the NPTC Head and Leadership Team, enabling strategic focus and effective decision-making.
• Manage complex calendars, priorities and schedules, anticipating conflicts and ensuring timely preparation and follow-up.
• Prepare agendas, minutes, action tracking and key documents with accuracy, structure and confidentiality.
• Coordinate collaboration and information flow across Vevey, Konolfingen and other NPTC units.
• Organize leadership meetings, site events and complex workshops, including logistics, content and follow-up.
• Maintain SharePoint and intranet content, ensuring accurate and accessible information.
• Review and enhance presentations, documents and leadership communications for clarity and impact.
• Handle sensitive information with sound judgment, professionalism and discretion.
• Support newcomer onboarding and communication to help navigate the organization.
• Provide autonomous support on audits, reporting, follow-ups and ad hoc priorities.

Kenntnisse

Senior admin

Executive assistant

Stakeholder management

MS Office proficiency

English communication

Multilingual asset

Tools

Outlook

PowerPoint

Excel

Teams

Jobbeschreibung

Be a force for good and accelerate change that improves lives and the planet.

Location: Konolfingen, Lausanne or Vevey with flexibility to commute to the other sites (2-4 times/month)
Work model: On site / Hybrid

Activity rate: 80% -100%
Contract type / duration: Permanent Contract

As a Senior NPTC Nutrition & Health Administrative Assistant at Nestlé Product Technology Centre, your mission will be to maximize the effectiveness of the R&D Centre Head and leadership team by acting as a trusted support partner in a high-exposure position.

You will play a pivotal role in enabling senior leaders to operate effectively across a complex, multi-site R&D environment, and will bring strong judgment, anticipation, prioritization and stakeholder management skills, while coordinating sensitive operational topics with autonomy and discretion.

How you’ll make an impact as a Senior NPTC Nutrition & Health Administrative Assistant

• Act as a trusted support partner to the NPTC Head and Leadership Team, enabling strategic focus and effective decision-making.
• Manage complex calendars, priorities and schedules, anticipating conflicts and ensuring timely preparation and follow-up.
• Prepare agendas, minutes, action tracking and key documents with accuracy, structure and confidentiality.
• Coordinate collaboration and information flow across Vevey, Konolfingen and other NPTC units.
• Organize leadership meetings, site events and complex workshops, including logistics, content and follow-up.
• Maintain SharePoint and intranet content, ensuring accurate and accessible information.
• Review and enhance presentations, documents and leadership communications for clarity and impact.
• Handle sensitive information with sound judgment, professionalism and discretion.
• Support newcomer onboarding and communication to help them navigate the organization.
• Provide autonomous support on audits, reporting, follow-ups and ad hoc operational priorities.

What will make you successful

• Solid experience in a senior administrative, executive assistant, coordination or project support role within an international, matrixed and fast-moving organization.
• Strong ability to manage complexity, anticipate needs, prioritize competing demands and keep senior stakeholders aligned and informed.
• Proficiency with Microsoft Office tools, especially Outlook, PowerPoint, Excel and Teams, with confidence in preparing high-quality documents, presentations and simple data follow-ups.
• Excellent communication skills in English, with the ability to adapt messages for different senior stakeholders; French and/or German would be an asset in this multi-site environment.
• A proactive, resilient and solutions-oriented mindset, demonstrating courage, collaboration, speed and continuous learning.

What to expect from our hiring process

We are committed to an inclusive and respectful hiring experience and are happy to provide reasonable accommodations if needed. Our workplaces are fully accessible and supported by a strong safety culture, with modern installations and procedures to ensure a safe environment for everyone.

The hiring process typically includes a video interview with Talent Acquisition, an interview with the hiring team, and a final discussion and offer. We review applications as they are received and close the role once a strong list of relevant candidates is identified, so we encourage you to apply early. All information is treated confidentially.