Senior Middle Officer - Oversight External Manager

UBP - Union Bancaire Privée; Genf; On-site; CHF 120,000 - 180,000; Full time

Job summary

UBP - Union Bancaire Privée in Geneva seeks a Senior Middle Officer – External Portfolio Manager Oversight to ensure smooth operational oversight, accurate controls and timely issue resolution within the Middle Office Asset Management function.

The role requires strong knowledge of fund structures, investment operations, financial instruments and regulatory requirements, with responsibility for process improvement and reporting enhancements across the team.

Qualifications

• At least 7 years of relevant experience in Asset Management, Investment Operations, Fund Accounting or related roles.
• Strong knowledge of investment operations, fund accounting processes and alternative investments.
• Good knowledge of regulatory frameworks including EMIR, UCITS and AIFMD.

Responsibilities

• Review NAV calculations from fund administrators and external managers, investigate discrepancies and ensure timely resolution.
• Review investment book P/L and investigate movements, valuation differences and material variances.
• Monitor share class performance and hedging ratios; verify related calculations.
• Validate management, performance fees and fund expenses; oversee billing elements.
• Oversee risk and regulatory reporting; monitor capital activity.
• Co-ordinate onboarding of new funds, share classes and external managers.
• Review fund documentation, operating models, fee arrangements and cash-flow processes.
• Validate setup/testing of new processes, controls and reporting requirements.
• Review invoices; ensure discrepancies are investigated and resolved.
• Monitor collateral and derivatives margin, including margin calls and reconciliations.
• Liaise with external managers, fund administrators, custodians, brokers and internal teams to resolve issues.
• Maintain documentation and audit trails for controls, investigations and remediation actions.

Skills

Asset management

Investment operations

Fund accounting

Regulatory knowledge

Analytical skills

Stakeholder management

Communication skills

Bilingual French/English

Education

University degree in accounting, finance, economics, business administration or related discipline

Job description

Mission

The Middle Office Asset Management team supports the operational activities of the alternative investment platform and ensures that the activities performed by external portfolio managers and other service providers are properly monitored and controlled.

The Senior Middle Officer – External Portfolio Manager Oversight will be responsible for ensuring that the operational oversight framework runs smoothly, that all relevant controls are performed accurately and on time, and that identified issues are appropriately investigated, escalated and resolved.

The role requires a strong understanding of fund structures, investment operations, financial instruments and regulatory requirements. The Senior Middle Officer will also contribute to the continuous improvement of processes, controls and reporting within the Middle Office Asset Management function.

Main responsibilities

• Reviewing and challenging NAV calculations received from fund administrators and external portfolio managers, investigating material discrepancies and ensuring that issues are resolved within the required deadlines.
• Reviewing the investment book P&L and investigating unexplained movements, valuation differences and other material variances.
• Monitoring share class performance and ensuring that performance information is consistent. Reviewing hedging ratios and related calculations.
• Validating management fees, performance fees, fund expenses and other billing elements.
• Overseeing risk and regulatory reporting.
• Monitoring capital activity.
• Reviewing counterparty exposure reports.
• Coordinating the operational onboarding of new funds, share classes, external portfolio managers and service providers.
• Reviewing fund documentation, operating models, fee arrangements, reporting requirements and cash-flow processes as part of the onboarding process.
• Validating the setup and testing of new operational processes, controls and reporting requirements.
• Reviewing invoices and billing information and ensuring that discrepancies are investigated and resolved.
• Monitoring collateral and derivatives margin requirements, including margin calls, collateral movements and related reconciliations.
• Liaising with external portfolio managers, fund administrators, custodians, clearing brokers, counterparties and internal departments to resolve operational issues.
• Maintaining appropriate documentation and audit trails for all controls, investigations, exceptions and remediation actions.
• Participating in the implementation of new processes, controls, reporting tools and operational improvements.

Your Profile

• At least 7 years of relevant experience in Asset Management, Investment Operations, Fund Accounting, Fund Administration or within a Management Company.
• University degree in accounting, finance, economics, business administration or a related discipline.
• Strong knowledge of investment operations, fund accounting processes. operational oversight, fund structures and alternative investment products.
• Good knowledge of regulatory frameworks, including EMIR, UCITS and AIFMD, where applicable.
• Strong analytical and detail-oriented aptitude, with the ability to manage operational risks appropriately.
• Ability to develop strong working relationships with external portfolio managers, fund administrators, custodians, clearing brokers, counterparties and internal stakeholders.
• Strong communication skills, both written and verbal, and excellent interpersonal skills.
• Ability to work under pressure and deliver high-quality results within tight deadlines.
• Fluent in French and English.
• Others- Swiss Residence

Mission

The Middle Office Asset Management team supports the operational activities of the alternative investment platform and ensures that the activities performed by external portfolio managers and other service providers are properly monitored and controlled.

The Senior Middle Officer – External Portfolio Manager Oversight will be responsible for ensuring that the operational oversight framework runs smoothly, that all relevant controls are performed accurately and on time, and that identified issues are appropriately investigated, escalated and resolved.

The role requires a strong understanding of fund structures, investment operations, financial instruments and regulatory requirements. The Senior Middle Officer will also contribute to the continuous improvement of processes, controls and reporting within the Middle Office Asset Management function.

Main responsibilities

• Reviewing and challenging NAV calculations received from fund administrators and external portfolio managers, investigating material discrepancies and ensuring that issues are resolved within the required deadlines.
• Reviewing the investment book P&L and investigating unexplained movements, valuation differences and other material variances.
• Monitoring share class performance and ensuring that performance information is consistent. Reviewing hedging ratios and related calculations.
• Validating management fees, performance fees, fund expenses and other billing elements.
• Overseeing risk and regulatory reporting.
• Monitoring capital activity.
• Reviewing counterparty exposure reports.
• Coordinating the operational onboarding of new funds, share classes, external portfolio managers and service providers.
• Reviewing fund documentation, operating models, fee arrangements, reporting requirements and cash-flow processes as part of the onboarding process.
• Validating the setup and testing of new operational processes, controls and reporting requirements.
• Reviewing invoices and billing information and ensuring that discrepancies are investigated and resolved.
• Monitoring collateral and derivatives margin requirements, including margin calls, collateral movements and related reconciliations.
• Liaising with external portfolio managers, fund administrators, custodians, clearing brokers, counterparties and internal departments to resolve operational issues.
• Maintaining appropriate documentation and audit trails for all controls, investigations, exceptions and remediation actions.
• Participating in the implementation of new processes, controls, reporting tools and operational improvements.

Your Profile

• At least 7 years of relevant experience in Asset Management, Investment Operations, Fund Accounting, Fund Administration or within a Management Company.
• University degree in accounting, finance, economics, business administration or a related discipline.
• Strong knowledge of investment operations, fund accounting processes. operational oversight, fund structures and alternative investment products.
• Good knowledge of regulatory frameworks, including EMIR, UCITS and AIFMD, where applicable.
• Strong analytical and detail-oriented aptitude, with the ability to manage operational risks appropriately.
• Ability to develop strong working relationships with external portfolio managers, fund administrators, custodians, clearing brokers, counterparties and internal stakeholders.
• Strong communication skills, both written and verbal, and excellent interpersonal skills.
• Ability to work under pressure and deliver high-quality results within tight deadlines.
• Fluent in French and English.
• Others- Swiss Residence

Core Competencies

Adherence to the company’s values: Dedication, Conviction, Agility and Responsibility - Compliance with regulations and internal directives