Head of Investment Fund Operations

SwissPeak Partners GmbH; Basel; On-site; CHF 140,000 - 190,000; Full time

Job summary

SwissPeak Partners GmbH in Basel seeks a Head of Fund Operations to lead a small team and oversee the Swiss and Luxembourg fund portfolio, ensuring data integrity, efficient NAV controls, and timely reporting.

The role emphasizes process automation, regulatory knowledge, and collaboration with auditors, tax advisors, and external partners in a regulated private banking environment.

Qualifications

• At least 7 years of fund operations or related experience.
• Knowledge of Swiss/Luxembourg fund regulations (CISA, FINMA, UCITS, CSSF).
• Experience with NAV controls and external fund administrators.
• Experience with automation and data-driven processes.

Responsibilities

• Lead a team of three Fund Operations specialists across Swiss and Luxembourg funds.
• Ensure quality and integrity of fund data in internal systems.
• Oversee NAV data with external administrator partner and resolve discrepancies.
• Coordinate PRIIPs KID production and ensure accuracy.
• Oversee fund reporting, factsheets, and monthly manager reports.
• Drive automation and data quality improvements.
• Ensure compliance with Swiss/Luxembourg regulations.
• Collaborate with auditors, tax advisors and external partners.

Skills

Python

Advanced Excel

SQL

Data management

Leadership

Analytical skills

Stakeholder management

Education

Finance/Business degree

Tools

CACEIS

Job description

We are seeking a highly experienced Head of Fund Operations to oversee the operational management of a diverse Swiss and Luxembourg fund portfolio within an established international private banking environment.

In this responsible leadership role, you will manage a small team of fund operations specialists and ensure reliable, accurate and efficient processes across fund data, cost management, NAV controls and reporting. You will work closely with internal stakeholders as well as fund administrators, system providers, auditors, tax advisors and other external partners. As a member of the Valuation Committee, you will also contribute your expertise to fund valuation-related decisions.

The position offers a combination of team leadership, fund operations expertise, data management, regulatory knowledge and process automation, with considerable scope to improve existing processes and further professionalise the operational setup.

Location:

Basel

Your Responsibilities:

• Manage and develop a team of three Fund Operations specialists and oversee operations for the complete Swiss and Luxembourg fund portfolio
• Ensure the availability, integrity and quality of fund data across the relevant internal systems
• Monitor end-to-end data flows and act as the key contact for the external system provider
• Review and validate important fund indicators such as TER, PTR, OGC and transaction costs
• Take ownership of the PRIIPs KID production process and ensure that the underlying information is accurate and up to date
• Manage the relationship with CACEIS concerning NAV data, including plausibility controls and the investigation and resolution of discrepancies
• Participate in valuation-related decisions as an active member of the Valuation Committee
• Coordinate the preparation and publication of annual and semi-annual fund reports
• Liaise with auditors and tax advisors and oversee relevant fund-related tax topics
• Review fund-related invoices and ensure transparency and accuracy of associated costs
• Coordinate the preparation of factsheets, monthly fund manager reports and regular reporting for wholesale clients
• Analyse existing processes and identify opportunities for greater efficiency, automation and data quality
• Drive the use of automation and data-driven approaches to improve fund operations and reporting
• Ensure that operational processes and reporting activities are aligned with applicable Swiss and Luxembourg regulatory requirements
• Serve as a knowledgeable and reliable contact for internal stakeholders and external service providers across fund operations

Your Profile:

• At least 7 years of relevant professional experience in fund operations, fund controlling, fund accounting, fund administration or fund audit
• Comprehensive knowledge of the Swiss and Luxembourg fund landscape, ideally including CISA, FINMA, AMAS, UCITS and CSSF regulations
• Practical experience with NAV control and oversight and cooperation with external fund administrators
• Previous experience with CACEIS is considered an advantage
• Strong knowledge of fund reporting, data management, valuation processes and fund-related cost structures
• Good technical capabilities, including Python or a comparable scripting language, advanced Excel and experience working with databases and SQL
• Experience in automating operational, data or reporting processes is highly desirable
• Strong analytical skills and a precise, structured approach to complex data and processes
• A proactive, hands-on working style with a high degree of personal responsibility
• Previous leadership or people management experience is an advantage
• Excellent communication and stakeholder management skills, with the ability to work effectively across different functions and organisations
• High level of integrity, reliability and accountability
• Comfortable working in an international, regulated financial services environment
• University or FH degree in Finance, Business Administration, Economics, Accounting or a comparable discipline
• Excellent English skills; German and French are advantageous

What We Offer:

• A senior position with broad responsibility for the operational management of a Swiss and Luxembourg fund portfolio
• The opportunity to shape and further improve the Fund Operations function and its processes
• A varied role combining leadership, fund operations, data and automation
• Regular interaction with senior internal stakeholders and key external partners
• The opportunity to contribute to the Valuation Committee and support important fund-related decisions
• Significant scope to introduce process improvements and strengthen automation and data quality
• An international environment within an established and reputable private banking organisation
• Flexible working arrangements and a modern working environment
• Opportunities for continued professional and personal development