Senior EA & Office Manager - Asset Management

PerGal Talent Search Srl; Ticino; Sur place; CHF 90 000 - 130 000; Plein temps

Résumé du poste

Our client, based in Lugano (Switzerland), is an independent partner-owned asset manager providing investment management and advisory services to professional clients. The role combines executive assistance, office management, HR and supplier administration, reporting to the CEO and collaborating with partners.

The successful candidate will manage calendars, coordinate meetings and travel, oversee office operations, invoicing, HR administration and supplier contracts, with strong discretion and

Qualifications

• At least five years of experience as an Executive Assistant, Office Manager, or similar senior admin role.
• Experience within asset management, financial services, banking, legal services or another regulated environment.
• Hands-on experience managing suppliers, contracts and invoices with good financial literacy and budgeting.
• Experience in HR administration, ideally with an external payroll provider.
• A commercial diploma (AFC) or equivalent; a university degree is an advantage.

Responsabilités

• Provide day‑to‑day executive and administrative support to senior executives and the Board of Directors.
• Manage calendars and appointments; prepare internal and external meetings; arrange hospitality and travel.
• Lead office operations; front-office procedures; manage supplies, facilities and external service providers.
• Coordinate invoice initiation, validation and payment approvals; monitor expenses and invoicing.
• Support HR administration including recruitment scheduling, onboarding and absences.
• Assist with corporate secretariat tasks, records management and compliance support as the role expands.
• Organise client events and hospitality; coordinate supplier relationships and contracts; monitor deadlines.

Connaissances

Executive support

Office management

Supplier management

Budget & invoicing

HR administration

Microsoft Office

Fluent Italian

Fluent English

Independent work

Discretion & judgement

Formation

AFC diploma

Executive Assistant certificate

University degree

Outils

Payroll software

Description du poste

Our client, based in Lugano (Switzerland), is an independent partner-owned asset manager providing investment management and advisory services to professional clients. The role combines executive assistance, office management, HR and supplier administration, reporting to the CEO and collaborating with partners.

The successful candidate will manage calendars, coordinate meetings and travel, oversee office operations, invoicing, HR administration and supplier contracts, with strong discretion and