School Secretary - Floater

Applitrack; Unterseen; Vor Ort; CHF 17.000 - 25.000; Vollzeit

Benefits dieser Stelle

Health insurance

Wellness reimbursement

Employee Assistance Program

Paid vacation, sick days, personalDays

Zusammenfassung

Cook County School District 130 seeks a School Secretary-Floater to be the welcoming, professional point of contact for students, families, staff and the community. You will provide essential clerical support across district schools as needed.

As a floater, you will cover absent secretaries, assist with daily operations, and help communicate across district teams, ensuring organized, responsive offices and dependable support.

Qualifikationen

• High school diploma or equivalent required.
• Graduate of secretarial studies preferred.
• 1–2 years' secretarial experience preferred.
• Proficient with Word, Excel and related school software.
• Clear written and verbal communication with staff and public.

Aufgaben

• Welcome visitors and manage phone calls in a professional manner.
• Maintain confidential records and support student transitions.
• Organize office activities, handle mail, and proofread correspondence.
• Follow district visitor procedures and coordinate field trips.
• Track staff and student attendance and manage school accounts.

Kenntnisse

Microsoft Office

Word

Excel

Google apps

Verbal communication

Written communication

Typing

Organization

Ausbildung

High school diploma

Secretarial studies program

Tools

Microsoft Office

Google applications

Jobbeschreibung

Job Summary:

As a School Secretary-Floater, you will serve as a welcoming and professional point of contact for students, families, staff, and the community while providing essential clerical and secretarial support to ensure school offices operate efficiently and effectively. The position is primarily assigned to A.N.C.H.O.R. Academy, with opportunities to provide coverage and support at other district schools as needed. As a floater, you will provide temporary coverage for school secretaries who are absent and may be assigned to different school locations throughout the day based on employee attendance, operational needs, and the need for additional administrative support.

Working closely with the principal and school staff, you will perform a variety of administrative duties, assist with daily office operations, and help facilitate communication among District personnel, parents, students, and the local community. The School Secretary-Floater plays an important role in maintaining organized, welcoming, and responsive school offices while providing consistent and dependable support across the District.

Primary Responsibilities:

• Office Ambassador: Act as the face of the school by greeting visitors and managing phone calls with a professional, pleasant, and helpful demeanor.
• Student Success Support: Secure and maintain confidential records and facilitate smooth transitions for students moving schools.
• Operational Excellence: Organize office activities, manage mail, and proofread professional correspondence to keep the school running smoothly.
• Safety & Compliance: Maintain a secure environment by following District visitor procedures and coordinating field trips.
• Data Management: Utilize District systems to track and manage staff and student attendance, ensuring accuracy for unexcused absences and tardies.
• Resource Coordination: Process teacher orders, maintain office inventory, and manage school accounts and weekly deposits as directed.

Qualifications:

• High school diploma or equivalent required.
• Graduate of a recognized program of secretarial studies preferred.
• One to two years' experience as a secretary is preferred.
• Demonstrated proficiency using Microsoft Office programs, such as Word and Excel, Google applications, and other school-related software.
• Able to communicate effectively, verbally and in writing, with staff and the public in a clear, articulate, and courteous manner.
• Demonstrated proficiency in office related tasks such as typing, filing, and organization.
• Ability to positively react to change productively and handle additional tasks as assigned.
• Ability to exercise good judgment and work in an environment with frequent interruptions.

Salary and Benefits:

• Starting hourly pay of $18.38, with the rate of pay commensurate with prior relevant experience.
• Paid vacation, sick days, and personal days provided.
• The District offers a competitive benefits package, which includes health (Blue Cross Blue Shield), dental (Guardian), vision (VSP) and life insurance plans ( 2026-2027CCSD130 Benefit Summary Guide ).
• Access to a $100 wellness reimbursement program and an Employee Assistance Program for you and your family.
• Earn an additional $2.00 per hour if you choose to waive health insurance coverage.

Working Conditions:

• Work Hours: 7:30 a.m. to 3:00 p.m.
• This is a 10 ½ month position, running from August 3, 2026, through mid-June.

Cook County School District 130 is an equal opportunity employer.