Project Manager Management Support MENA (JR2183)

AO Foundation; Zizers; On-site; CHF 105,000 - 145,000; Full time

Benefits offered by this job

Flexible working hours

Social benefits

Education and training support

Job summary

AO Foundation seeks an experienced governance and operations professional to support Regional Managers across governance tasks, board elections, and stakeholder communications. The role includes budget planning, project tracking, and coordination of regional events and meetings with a focus on accuracy and efficiency.

Responsibilities extend to process improvements through digital tools such as Power Automate and Forms, plus development of management reports and dashboards to enable informed

Qualifications

• University Bachelor's Degree in Business Administration, Management, Public Relations, Marketing, Finance, or related field, or equivalent work experience.
• 3-5 years proven experience in business administration, project management, governance support, operations management, or event management.

Responsibilities

• Support governance management activities and elections for regional boards and country councils.
• Coordinate budgets, project expenditures, and regional events with regional managers.
• Develop reports, dashboards, KPI tracking, and financial/operational analyses.

Skills

Project management

Stakeholder management

Communication

English proficiency

Risk management

Education

Bachelor's degree or equivalent

Tools

Power Automate

Microsoft Forms

Excel

Job description

Job description:

Main Responsibilities

• Work with Regional Managers and take over specific governance management tasks, including Board meeting support, agenda preparation, minutes writing, action tracking, and post-meeting follow-up activities.
• Work with Regional Managers and support them in KOL and faculty management activities, including stakeholder engagement, meeting coordination, communications, and documentation.
• Administer elections for regional boards, country councils, and other governance bodies, ensuring compliance with AO election regulations and processes.
• Support Regional Managers in the daily operations and manage small, medium, and complex regional projects.
• Additional Responsibilities
• Coordinate and manage governance initiatives, committees, country councils, and board-related activities across the MENA region.
• Support annual business planning cycles and regional operational planning processes.
• Prepare, monitor, and track regional budgets and project expenditures in collaboration with Regional Managers and event owners.
• Perform budget variance analysis, forecasting, financial monitoring, and reporting to support effective decision-making.
• Develop management reports, dashboards, KPI tracking tools, and operational performance analyses.
• Coordinate large-scale international meetings, educational events, workshops, governance meetings, and hybrid programs, including travel, accommodation, logistics, vendor management, and virtual participation.
• Lead administrative process improvements and workflow automation initiatives using Microsoft Power Automate, Microsoft Forms, and other digital solutions.
• Prepare and maintain project documentation, timelines, risk registers, budgets, stakeholder records, and governance documentation.
• Support strategic initiatives and special projects aligned with AO Foundation and regional objectives.

Accountable For:

• Support of Regional Managers in governance management activities.
• Administration and successful execution of elections, nominations, and governance processes.
• Planning, monitoring, and reporting of regional budgets and project expenditures.
• Delivery of regional projects, events, and governance initiatives within approved timelines, budgets, and quality standards.
• Maintenance of accurate project documentation, financial records, minutes, reports, and stakeholder communications.
• Continuous improvement of operational processes and administrative efficiency through digital solutions and automation.

Main Requirements

Educational Requirements:

• University Bachelor's Degree in Business Administration, Management, Public Relations, Marketing, Finance, or a related field, or equivalent work experience.

Job Experience:

• Proven record of professional experience in business administration, project management, governance support, operations management, or event management (3-5 years).
• Experience in budget planning, financial tracking, forecasting, and reporting.
• Experience managing governance structures, boards, committees, elections, or member-based organizations.
• Experience coordinating complex international projects involving multiple stakeholders and regions.
• Experience in event and meeting management, including educational and governance programs.
• Experience in process improvement and workflow automation.

Key Skills:

• Project Management & Planning.
• Strong organizational and project management skills.
• Ability to prioritize work plans and handle multiple projects simultaneously with tight deadlines and changing priorities.
• Project planning, execution, scheduling, and monitoring.
• Strategic planning and operational implementation.
• Risk identification, mitigation, and issue management.
• Stakeholder management and cross-functional collaboration.
• Fluent written and verbal English.Knowledge of additional languages relevant to the region is an asset.

Analytical Skills:

• Advanced Microsoft Excel skills, including Pivot Tables, Power Query, dashboards, advanced formulas, and reporting.
• Data analysis and interpretation.
• KPI development, tracking, and reporting.
• Preparation of management reports and performance dashboards.
• Financial and operational reporting.
• Digital & Automation Skills
• Advanced Microsoft Office Suite (Excel, PowerPoint, Word, Outlook, Teams).
• Microsoft Power Automate workflow design and automation.
• Microsoft Forms administration and process design.
• Process improvement and digital transformation mindset.
• Data management and reporting tools.

We offer:

• An interesting and varied job in an exciting and innovative organization
• The opportunity to be part of a highly committed international team
• Modern infrastructure
• High degree of flexibility regarding working hours and location (depending on operational requirements)
• Generous pagacke of social benefits, including supplementary vacation days and pension scheme contributions
• Internal skills training opportunities and support for continued education