Programme Management Assistant

UN Atlas; Genf; Hybrid; CHF 80,000 - 110,000; Full time

Job summary

UN Atlas is seeking a Programme Management Assistant to support technical cooperation and training in the Trade and Environment sector. The role involves researching program data, preparing publications and reports, and assisting in planning, fundraising, and budget preparation.

It also covers project monitoring, procurement, and coordination across units to ensure timely implementation. Strong data analysis, budgeting, and administrative skills are required, with experience in ERP systems like

Qualifications

• Strong professionalism, teamwork, and organizational skills.
• Experience in data analysis, research, and report preparation.
• Budget management, project coordination, and administrative support experience.
• Excellent communication and ability to provide guidance or training.

Responsibilities

• Support technical cooperation and training initiatives related to trade and climate change.
• Research, analyze program data, and prepare publications and reports.
• Assist in program planning, fundraising, and budget preparation.
• Monitor project proposals, coordinate budget analyses, and track expenditures.
• Coordinate project implementation, liaising with units to manage admin tasks, travel, payments and procurement.
• Maintain databases, generate reports, draft correspondence, and guide junior staff.

Skills

Professionalism

Teamwork

Planning & Organizing

Data analysis

Research

Report preparation

Budget management

Project coordination

Administrative support

Communication

Guidance/training

Education

High school diploma

Tools

Umoja ERP

Job description

Organizational Context

This position is within the United Nations Conference on Trade and Development (UNCTAD), specifically in the Trade, Environment, Climate Change and Sustainable Development Branch (TECCSDB) of the Division of International Trade and Commodities (DITC). The incumbent reports directly to the Head of the Branch, playing a key support role in the branch's activities.

Job Purpose

The Programme Management Assistant supports the implementation of technical cooperation and training activities within the Branch, focusing on areas such as trade and climate change and the broader trade-environment nexus. This role involves researching, analyzing, and presenting data for publications and reports, assisting in program planning, fundraising, and budget preparation. The Assistant monitors project proposals, tracks expenditures, and supports performance reporting. A significant aspect of the role is coordinating project implementation activities, liaising with various organizational units to manage administrative tasks, personnel recruitment, travel, payments, and procurement, ensuring smooth execution of projects and adherence to objectives.

Responsibilities

The Programme Management Assistant is responsible for supporting technical cooperation and training initiatives, including those related to trade, climate change, and sustainable development. Key duties include researching and analyzing program/project data, preparing publications and reports, and assisting in program planning and fundraising through concept notes and project documents. The role involves monitoring project proposals, coordinating budget preparation and analysis, and tracking expenditures. The Assistant will also assist in program/project monitoring and evaluation, analyze data, and prepare revised budget estimates. Furthermore, the position serves as a focal point for coordinating project implementation, liaising with diverse units to manage administrative actions, personnel, travel, payments, and procurement. Maintaining databases, generating reports, drafting correspondence, and providing guidance to junior staff are also core responsibilities.

Education

A high school diploma or equivalent is required for this position.

Work Experience

A minimum of seven years of experience in programme or project administration, technical cooperation, or a related field is required. This requirement is reduced to five years for candidates with a first-level university degree or higher. Four years of experience within the UN Common system or a similar international organization is desirable, as is experience with ERP systems like Umoja, programme planning/budgeting, and assisting with trade, climate change, or sustainable development projects.

Skills

Professionalism, Teamwork, Planning & Organizing, data analysis, research, report preparation, budget management, project coordination, administrative support, communication, and guidance/training.

Required languages

English

Desired languages

Russian, Chinese, French, Arabic, Spanish