Staff Assistant: Office Operations & Projects

UN Atlas; Genf; Ibrido; CHF 80.000 - 100.000; Tempo pieno

Descrizione del lavoro

United Nations Conference on Trade and Development (UNCTAD) in Geneva seeks a Staff Assistant to provide comprehensive office management and administrative support within the eTrade Initiatives Section. The role involves handling consultancy contracts, travel arrangements for participants, and procurement, with responsibilities spanning documentation, databases, website updates, and reporting.

Reporting to the Chief of the eTrade Initiatives, the staff member will assist in orienting new staff,

Competenze

• High school diploma or equivalent is required.
• At least five years of general office support experience is required.
• Experience with ERP software and recruitment platforms is desirable.

Mansioni

• Prepare consultancy contracts, travel arrangements, and procurement.
• Liaise with Executive Office and units on programs and admin matters.
• Ensure efficient information flow and assist in admin systems development.
• Coordinate service-wide activities, special projects, and events.
• Orient new staff and assist other support staff; attend meetings and take minutes.
• Proofread, edit, and assist with presentation materials; manage calendars and databases.
• Maintain files, update the website, produce reports, and handle travel claims and visas.

Conoscenze

Professionalism

Teamwork

Planning & Organizing

Administrative support

Office management

Communication

Database management

Document production

Quality control

Meeting coordination

Formazione

High school diploma or equivalent

Strumenti

UMOJA ERP

Inspira recruitment platform

Descrizione del lavoro

United Nations Conference on Trade and Development (UNCTAD) in Geneva seeks a Staff Assistant to provide comprehensive office management and administrative support within the eTrade Initiatives Section. The role involves handling consultancy contracts, travel arrangements for participants, and procurement, with responsibilities spanning documentation, databases, website updates, and reporting.

Reporting to the Chief of the eTrade Initiatives, the staff member will assist in orienting new staff,