Office Administrator Intern

pipecaregroup; Zug; Vor Ort; CHF 20.000 - 27.000; Vollzeit

Zusammenfassung

PIPECARE Group in Zug, Switzerland, is seeking an Office Administrator Intern for a 12-month paid internship starting per agreement. You will support day-to-day office operations and assist with light accounting tasks in a small, international team.

This role offers hands-on exposure to international finance and business operations, including records management, invoicing, expense reporting and basic bookkeeping, with opportunities to develop professional skills in a global company.

Qualifikationen

• Bachelor's degree or current studies in Accounting, Finance, Business Administration, or related field.
• German and English — both are required for this role.
• Good working knowledge of Microsoft Office, particularly Excel and Word.
• Strong attention to detail and organizational skills.
• Comfortable working independently within a small international team.
• Eligible to work in Switzerland.

Aufgaben

• Support daily office operations and general administration.
• Organize, maintain, and update company records and documents.
• Assist with invoice processing, expense reports, and basic bookkeeping.
• Perform accurate data entry for financial and administrative records.
• Support accounts payable and receivable processes.
• Assist in reconciling financial records and preparing reports.
• Coordinate meetings, schedules, and office communications.
• Handle filing, scanning, and document archiving.
• Assist with procurement and office supply management.
• Ensure confidentiality and accuracy of all financial and company information.

Kenntnisse

Microsoft Office

Attention to detail

Organizational skills

Independent work

German & English proficiency

Ausbildung

Bachelor's degree in Accounting/Finance/Business Administration

Tools

Accounting software

ERP systems

Jobbeschreibung

Office Administrator Intern

12-Month Paid Internship | Zug, Switzerland | Start Date: Per Agreement

About PIPECARE Group

PIPECARE Group is a global leader in pipeline inspection and integrity services, operating across 80+ countries in the oil and gas industry. Our Zug office serves as the European hub for our Group finance and administrative operations, and is home to a small, international, and dynamic team.

Role Overview

We are looking for a detail-oriented and proactive Office Administrator Intern with an accounting background to support our Zug team with day-to-day administrative and financial tasks. This is a 12-month internship offering real hands‑on exposure to international finance and business operations in a fast‑paced global company.

Key Responsibilities

• Support daily office operations and general administration
• Organize, maintain, and update company records and documents
• Assist with invoice processing, expense reports, and basic bookkeeping
• Perform accurate data entry for financial and administrative records
• Support accounts payable and receivable processes
• Assist in reconciling financial records and preparing reports
• Coordinate meetings, schedules, and office communications
• Handle filing, scanning, and document archiving
• Assist with procurement and office supply management
• Ensure confidentiality and accuracy of all financial and company information

Qualifications

• Bachelor's degree or currently pursuing studies in Accounting, Finance, Business Administration, or a related field
• German and English — both are required for this role
• Good working knowledge of Microsoft Office, particularly Excel and Word
• Strong attention to detail and organizational skills
• Comfortable working independently within a small international team
• Eligible to work in Switzerland

Preferred Skills

• Experience with accounting software or ERP systems is a plus
• Strong analytical and problem‑solving abilities
• Ability to manage multiple tasks and meet deadlines

What We Offer

• Hands‑on exposure to international finance and administrative operations
• A dynamic, multicultural working environment in a global company
• Practical experience in financial reporting, record management, and business operations
• Professional development in a structured and supportive team setting

Location

Zug, Switzerland.

Physical and Mental Requirements

• Lifting and Carrying: Ability to lift and carry up to 50 pounds.
• Mobility: Must be able to walk and climb to perform duties, including maneuvering within a refinery or plant environment and accessing elevated platforms via ladders and stairwells.
• Communication: Sufficient clarity of speech and hearing, or other communication capabilities, to communicate effectively.
• Focus and Multitasking: Ability to maintain focus and multitask effectively.
• Safety Equipment: Must be able to wear safety equipment as required by the safety department for personal protection, if/where needed in manufacturing environments.
• Personal Mobility and Reflexes: Sufficient personal mobility and physical reflexes, with or without reasonable accommodations, to perform office duties and travel to off‑site locations when necessary.

About PIPECARE Group:

PIPECARE Group offers comprehensive In-Line Inspection Services to identify and size pipeline threats, Utilizing advanced technologies such as Magnetic Flux Leakage, Transverse Field Inspection, Ultrasound, and specialized tools, PIPECARE ensures precise detection and assessment of various pipeline anomalies.

What we do:

In-Line Inspection Services

PIPECARE provides In-Line Inspection Services to locate, identify, and size threats, supporting integrity management requirements.

Inspection Technologies

Magnetic Flux Leakage (MFL): Detects and sizes general corrosion and metal loss anomalies, especially circumferentially oriented.

Transverse Field Inspection (TFI): Detects and sizes general corrosion and metal loss anomalies, primarily axially oriented.

Ultrasound (UT): Detects and sizes general and other metal loss anomalies with high depth sizing accuracy.

Ultrasonic Crack Detection: Detects and sizes cracks and colonies of cracks.

Caliper (Geometry): Detects and sizes deviations in the ideal circular shape of a pipeline (dents, ovalities, wrinkles, etc.).

Specialized Tools and Technologies

Combo Tools: Use multiple measurement systems in various combinations.

Specialized Tubing Technologies: Designed for Furnace and Downhole Operations.

Equal Opportunity Employer

Equal Opportunity Employer: We are an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.