Luxury Hospitality Intern: Admin & Data Support

JP04 Richemont Japan LLC; Meyrin; On-site; CHF 60,000 - 85,000; Full time

Job summary

Richemont in Switzerland seeks an administrative support specialist to assist the BOS department on a project and handle routine clerical tasks. You will create and manage documents, coordinate meetings and travel, and prepare correspondence and reports for senior staff.

You will collect and summarize data for standard reports, monitor budgeting data, and support procurement and adherence to policies. This role emphasizes process development and ongoing training to enhance efficiency.

Qualifications

• General Education Post-Secondary Non-Tertiary Education.
• General Experience Demonstrated experience and understanding of straightforward procedures or systems.
• Managerial Experience Minimal managerial experience.

Responsibilities

• Produce, update, and provide best practice support on Microsoft documents, databases, and other departmental systems.
• Schedule appointments, arrange meetings and conferences, and organize travel plans to optimize the time of senior colleagues or executives.
• Prepare routine letters, emails, minutes of meetings, and reports for approval by senior colleagues or executives.
• Create moderately complex documents using various applications for technology devices, such as standard office software, and gather and summarize data for reports.
• Design monthly schedules and assign work to others to enhance office workflow and prioritize high-priority tasks.
• Generate accurate reports by collecting data from various standard sources and inputting it into standard formats.
• Extract and combine data to produce standard reports.
• Monitor and analyze data using budgeting systems and protocols.
• Develop and maintain excellent process or technical skills through assessment, development planning activities, and formal and informal training and coaching.
• Acquire working knowledge of the organization's policies, procedures, and relevant regulatory codes and codes of conduct, ensuring adherence to mandatory procedures.
• Support procurement tasks by following established procedures.

Skills

Administrative support

Data analysis

Microsoft Office

Office coordination

Education

General EducationPost-Secondary Non-Tertiary Education

Tools

Microsoft Office

Job description

Richemont in Switzerland seeks an administrative support specialist to assist the BOS department on a project and handle routine clerical tasks. You will create and manage documents, coordinate meetings and travel, and prepare correspondence and reports for senior staff.

You will collect and summarize data for standard reports, monitor budgeting data, and support procurement and adherence to policies. This role emphasizes process development and ongoing training to enhance efficiency.