Logistics Coordinator

FIFA; Zürich; On-site; CHF 80,000 - 110,000; Full time

Benefits offered by this job

On-site gym and health initiatives

Language courses for staff

Pension with employer contributions

Relocation assistance

Sustainability: support public transit

Job summary

FIFA in Zürich is seeking a motivated Logistics & Warehouse Specialist to perform hands-on warehouse operations, including receiving, packing, dispatch and stock checks for internal and FIFA event shipments.

You will coordinate domestic and international shipments, maintain inventory records, support demand planning, and collaborate with suppliers and internal stakeholders. Regular on-site presence is required at our Zürich office.

Qualifications

• Minimum 3 years of professional experience in logistics or related field.
• Experience in warehouse operations, distribution and international shipping is important.
• Experience in sports or events industry is an advantage.
• Completed commercial apprenticeship or equivalent qualification in logistics.

Responsibilities

• Perform hands-on day-to-day warehouse operations: receiving, unloading, put-away, storage, picking, packing, and processing returns.
• Coordinate and process warehouse orders and distribution activities; back-up for internal mail distribution.
• Organize and coordinate domestic and international shipments; prepare shipping documents with providers.
• Maintain and improve inventory records; support stock counts and discrepancy resolution.
• Support demand planning and stock flow with internal stakeholders; optimize costs and distribution services.
• Advise internal stakeholders on international logistics, warehouse, distribution and shipping projects.

Skills

Strong organizational skills

Problem-solving skills

Proactive and solution-oriented

Self-motivated

Communication and coordination

English fluency

Ability to work under pressure

Education

Commercial apprenticeship in logistics

Further education in logistics/supply chain

Tools

Microsoft Office

Warehouse and logistics systems

Job description

Description

As the organiser of some of the biggest and most iconic sport events in the world, we lead the way in the sport and event industry.

Join the team and support us on our mission.

THE POSITION

• Performing hands-on day-to-day warehouse operations, including receiving and unloading deliveries, checking materials, put-away, storage, picking, packing, labelling, kitting, dispatch and processing returns.
• Physically preparing, packing and moving materials for internal customers, FIFA events and shipments, including assembling orders and ensuring goods are ready on time and in the required condition.
• Coordinating and processing warehouse orders and distribution activities, while acting as back-up for internal mail distribution.
• Conducting regular stock checks and supporting inventory counts, discrepancy resolution and the accurate recording of goods movements.
• Maintaining and further developing the internal warehouse system to ensure accurate inventory records and efficient stock management.
• Supporting demand planning and stock flow in collaboration with internal stakeholders to ensure the timely availability and efficient management of inventory and materials.
• Organizing and coordinating domestic and international shipments, including air freight, courier services, customs clearance and the preparation of relevant shipping documentation, in collaboration with logistics service providers.
• Supporting logistics operations on-site at FIFA events worldwide, including the preparation, delivery, set-up, replenishment and return of event materials.
• Ensuring that warehouse activities are carried out safely, securely and in accordance with applicable procedures, service standards and handling requirements.
• Advising and supporting internal stakeholders on international logistics, warehouse, distribution and shipping-related projects.
• Developing and maintaining relationships with suppliers, service providers and internal customers, including supporting commercial negotiations.
• Managing logistics-related supplier invoices, including verifying charges against orders and services, ensuring correct cost allocation and approvals, tracking payment status and resolving discrepancies with suppliers and internal stakeholders.
• Supporting the preparation of tender documents, evaluation of offers and management of contracts with logistics service providers.
• Developing and continuously improving logistics concepts, procedures, processes and service levels, while identifying and implementing opportunities to optimize costs and distribution services.

Department: Administration

Location: Zurich

Description

As the organiser of some of the biggest and most iconic sport events in the world, we lead the way in the sport and event industry.

Join the team and support us on our mission.

THE POSITION

These are your key tasks:

• Performing hands-on day-to-day warehouse operations, including receiving and unloading deliveries, checking materials, put-away, storage, picking, packing, labelling, kitting, dispatch and processing returns.
• Physically preparing, packing and moving materials for internal customers, FIFA events and shipments, including assembling orders and ensuring goods are ready on time and in the required condition.
• Coordinating and processing warehouse orders and distribution activities, while acting as back-up for internal mail distribution.
• Conducting regular stock checks and supporting inventory counts, discrepancy resolution and the accurate recording of goods movements.
• Maintaining and further developing the internal warehouse system to ensure accurate inventory records and efficient stock management.
• Supporting demand planning and stock flow in collaboration with internal stakeholders to ensure the timely availability and efficient management of inventory and materials.
• Organizing and coordinating domestic and international shipments, including air freight, courier services, customs clearance and the preparation of relevant shipping documentation, in collaboration with logistics service providers.
• Supporting logistics operations on-site at FIFA events worldwide, including the preparation, delivery, set-up, replenishment and return of event materials.
• Ensuring that warehouse activities are carried out safely, securely and in accordance with applicable procedures, service standards and handling requirements.
• Advising and supporting internal stakeholders on international logistics, warehouse, distribution and shipping-related projects.
• Developing and maintaining relationships with suppliers, service providers and internal customers, including supporting commercial negotiations.
• Managing logistics-related supplier invoices, including verifying charges against orders and services, ensuring correct cost allocation and approvals, tracking payment status and resolving discrepancies with suppliers and internal stakeholders.
• Supporting the preparation of tender documents, evaluation of offers and management of contracts with logistics service providers.
• Developing and continuously improving logistics concepts, procedures, processes and service levels, while identifying and implementing opportunities to optimize costs and distribution services.

YOUR PROFILE

We work hard at FIFA.

We are dedicated, ambitious and innovative.

And we respect our values. Always.

For all roles, we seek talented people with an entrepreneurial spirit and a global mindset.

The specific competencies we require for this position are:

• Minimum 3 years of professional experience in logistics, preferably combined with a strong administrative background.
• Experience in warehouse operations, distribution, international shipping or related logistics activities is an advantage.
• Experience in the sports or events industry is an advantage.
• Completed commercial apprenticeship or equivalent qualification, preferably in the field of logistics.
• Further education or professional qualification in logistics, supply chain management or a related field is an advantage.
• Broad knowledge of logistics, with a strong understanding of warehouse and distribution operations.
• Strong organizational skills with the ability to manage and coordinate multiple tasks and priorities.
• Strong problem-solving skills with the ability to quickly identify issues and implement practical solutions.
• Proactive and solution-oriented mindset with a continuous improvement approach.
• Ability to work under pressure while maintaining accuracy and efficiency.
• Self-motivated and able to work independently while collaborating effectively with internal and external stakeholders.
• Strong communication and coordination skills with a customer and service-oriented mindset.
• Fluent in English and good command of German, both written and spoken. Additional languages, particularly French or Spanish, are an asset.
• Good knowledge of Microsoft Office (Word, Excel and PowerPoint).
• Good knowledge of warehouse and logistics systems.
• Driving license required.
• Readiness for stand-by duties
• This role requires regular on-site presence at our office.

PERKS & BENEFITS

The biggest benefit of a career at FIFA is the privilege to work for the beautiful game and create something that matters.

Alongside that privilege, we also offer some extra perks and benefits:

• Health and fitness: Regular football sessions for all abilities, plus on-site gym.
• Language courses: Offered to all staff to aid personal and professional growth.
• Continuous learning: We care about your development and encourage internal mobility, offering a variety of training and education to help achieve it.
• Pension: Flexible pension benefits with generous employer contributions.
• Relocation assistance: A dedicated team will be on hand to support your relocation.
• Sustainability: We support all employees using public transport.
• Vacation: Maintain a healthy work/life balance with a generous vacation allowance.
• Volunteering: Make an impact beyond your regular role and bond with colleagues by volunteering with one of our partners.