Job description - Executive Assistant to the CEO

UICC; Genf; Hybrid; CHF 100,000 - 150,000; Full time

Job summary

UICC in Geneva seeks an Executive Assistant to the CEO to provide high-level administrative support to the CEO and leadership team, manage complex calendars, travel and correspondence, and coordinate strategic initiatives across international partners.

The role requires outstanding organizational skills and fluency in English and French, with proficiency in Outlook, Microsoft Word, PowerPoint, Excel, and SharePoint; prior NGO or international organisation experience is preferred.

Qualifications

• Advanced studies and 4–5 years professional experience, ideally in an international organisation or NGO.
• Excellent written and verbal English; French is a plus.
• Strong organizational and time-management skills, with attention to detail.

Responsibilities

• Support the CEO in daily activities and strategic initiatives.
• Manage CEO and Deputy CEO agendas, travel, and meetings with external partners.
• Coordinate governance activities, Board and General Assembly preparations.
• Draft correspondence and prepare briefing materials for senior leadership.

Skills

Communication

English & French

Time management

Interpersonal skills

Team player

Education

Advanced studies

Tools

Outlook

Word

PowerPoint

Excel

SharePoint

Job description

Job description - Executive Assistant to the CEO

Executive Assistant to the CEO

Job Description

Job title: Executive Assistant to the CEO
Reports to: Deputy CEO, Chief Business Operations
Type of contract: Permanent position at 100%
Location: Geneva, Switzerland
Availability: As soon as possible

About UICC

The Union for International Cancer Control (UICC) is the largest global membership organisation dedicated to taking action against cancer. Founded in 1933 and based in Geneva, UICC has over 1,100 member organisations in 172 countries and territories. UICC’s mission is to both unite and support the cancer community in its efforts to reduce the global cancer burden, promote greater equity and ensure that cancer control remains a priority on the global health and development agenda.
The UICC has consultative status with the United Nations Economic and Social Council (ECOSOC) and has official relations with the World Health Organization (WHO) and partnerships with the International Agency for Research on Cancer (IARC), the International Atomic Energy Agency (IAEA) and the United Nations Office on Drugs and Crime (UNODC). UICC is committed to working in partnership, and engages over 58 partners, including associations, companies and foundations, to amplify and extend its collective impact.
UICC is a founding member of the NCD Alliance, the McCabe Centre for Law & Cancer, the International Cancer Control Partnership (ICCP) and established the City Cancer Challenge Foundation in January 2019 and the Access to Oncology Medicines (ATOM) Coalition in May 2022.

Summary of the position

The Executive Assistant will provide high-level administrative support to the CEO and the leadership team to successfully conduct the day-to-day management and delivery of all activities. S/he will also work with other UICC teams, UICC Board members and external stakeholders to support the successful achievement of the organisational objectives by helping the CEO specifically organise and manage his workload and time effectively.

Main responsibilities

Duties and responsibilities of the Executive Assistant include but are not necessarily limited to:

• Supporting the CEO in the execution of his duties.
• Managing the CEO and Deputy CEO's agenda, ensuring that all meetings are arranged with third parties effectively.
• Ensuring that the CEO has all the necessary background information to be effective in his meetings.
• Researching certain topics on behalf of the CEO.
• Managing the logistics for all travel of the CEO and of the Leadership team.
• Supporting the Leadership team in the planning, coordination and follow-up of their joint activities.
• Optimising and planning the travel schedules for the CEO and enable remote decision-making.
• Organising follow-up actions from various CEO and Board meetings, conference calls and business trips in collaboration with the Leadership team.
• Drafting replies to e-mails and other communications on behalf of the CEO.
• Taking responsibility for specific projects to support the CEO and Deputy CEO in the delivery of their work.

Governance

Providing administrative support to UICC’s Board of Directors, including the logistical organisation of the Board meetings both virtually and in different international locations.

Coordinating Board meeting and General Assembly preparations.

Acting as the first point of contact for all communications and managing the relationship between the Board and UICC staff

Management of UICC’s Board SharePoint platform.

Education and experience

Advanced studies and 4-5 years professional experience, ideally in an international organisation or an NGO.

Experience and proficiency in administrative procedures, managing files and records.

Competences

Excellent communication skills – interpersonal, written and verbal.

A high level of written and spoken English and French; other languages such as Spanish a plus.

High proficiency in Outlook, Microsoft Word, PowerPoint and Excel a must.

Experience with SharePoint site management an asset.

Strong attention to detail and accuracy.

Strong organisational, planning and time management skills.

Able to deliver quality results under time constraints in a fast-paced environment.

Ability to cope with periods of high workload.

Able to learn new software applications with ease.

Interpersonal skills.

Great team player, able to work with people of different backgrounds and culture.

Committed to delivering high quality work.

An enquiring mind, willing to learn about global health and cancer specifically.

Interest and understanding of the non-profit sector.

The candidate should be eligible to work in Switzerland.

What we offer

Opportunity to work at the heart of the global cancer control community in Geneva.

Role within a mission-driven and highly regarded and multi-award-winning organisation.

International and diverse team environment operating in outstanding office space close the United Nations.

International travel to UICC annual events such as the World Cancer Congress and World Cancer Leaders’ Summit.