International Respiratory Coalition Assistant

cinfo; Lausanne; Híbrido; CHF 70.000 - 90.000; Jornada completa

Descripción de la vacante

cinfo seeks an International Respiratory Coalition Assistant (80%) in Lausanne, Switzerland, to support the IRC Project Manager and teams with administration, coordination, and documentation across IRC activities.

The role involves planning, meetings, and event support, with a focus on cross-functional collaboration and stakeholder engagement in an international context.

Formación

• Postsecondary education in field related to administration and coordination.
• Experience in administrative, coordination or project support roles.
• Experience in international environment is preferred.

Responsabilidades

• Provide administrative and coordination support to the IRC Project Manager.
• Maintain project timelines, action trackers, contact lists and planning documents.
• Assist with scheduling leadership meetings, preparing agendas, taking notes and tracking follow-up actions.
• Support the preparation of project updates, reports, presentations and briefing materials.
• Support planning, organisation and follow-up of IRC meetings, workshops and events.
• Contribute to maintain accurate records of IRC activities and coordinate across departments and partners.
• Assist with organisation of workshops, coalition meetings, and capacity-building activities.
• Support communication with national coalition representatives and external stakeholders.
• Support the IRC grant assessment committee with tracking applications and progress reports.
• Coordinate with ERS finance on grant payments processing.
• Disseminate IRC guidance materials, tool-kit resources and tools.
• Collect information from coalitions for reporting and monitoring.
• Share knowledge between coalition members and partners.
• Build relationships with coalition members and stakeholders.
• Support routine communication with coalition members and stakeholders.
• Liaise with external suppliers for event delivery and resource support.

Conocimientos

Administrative coordination

Project support

Meeting coordination

Event coordination

Stakeholder collaboration

Documentation & records

Cross-functional teamwork

Educación

Business Administration

Office Administration

Project Coordination

Public Health

International Relations

Herramientas

Microsoft Office

Collaboration tools

Descripción del empleo

International Respiratory Coalition Assistant

Site: Switzerland, Vaud, Lausanne

Sector: Nonprofit/Community/Social Services/International Cooperation

The International Respiratory Coalition (IRC) Assistant (80%) supports the effective coordination and delivery of the IRC by providing administrative, organisational, and project support across IRC activities. The role works closely with the IRC Project Manager, ERS/ELF officers, IRC National Coalition members, and internal teams to ensure the smooth day-to-day functioning and successful delivery of IRC activities.

Key Contribution Areas

Support the day-to-day delivery of IRC activities through effective planning, administration, follow-up and documentation across the project.

Key responsibilities

• Provide administrative and coordination support to the IRC Project Manager
• Maintain project timelines, action trackers, contact lists and planning documents.
• Assist with scheduling IRC leadership meetings, preparing agendas, taking notes and tracking follow-up actions.
• Support the preparation of project updates, reports, presentations and briefing materials.
• Support the planning, organisation and follow-up of IRC meetings, workshops and events.
• Contribute to maintain accurate records of IRC activities, decisions and deliverables and support the coordination across internal departments and external partners.

2. Coalition Support, Capacity Building & Resource Development

Support national respiratory coalitions and IRC stakeholders through effective coordination of meetings, resources, information learning opportunities and grant administration.

Key responsibilities

• Assist with the organisation of workshops, coalition meetings, and capacity-building activities, including logistical arrangements
• Support communication with national coalition representatives and external stakeholders.
• Support the IRC grant assessment committee with tracking grant applications and progress reports, meeting preparation.
• Coordinate with the ERS finance team on grant payments processing.
• Provide support to coordinate the development, updates, communication and dissemination of IRC guidance materials, tool-kit resources and tools
• Support the collection of information from coalitions for reporting, monitoring and communication purposes.
• Assist with knowledge-sharing activities between coalition members and partners.

3. Partnerships, Sponsorship & Stakeholder Engagement

Facilitate effective communication and practical support for IRC stakeholder and coalitions activities.

Key responsibilities

• Build effective working relationship with national coalition members, IRC leadership, IRC stakeholders, and internal departments.
• Support routine communication, request and information sharing with coalition members and stakeholders.
• Liaise with external suppliers and service providers for effective event delivery and resource support for coalitions, within agreed timelines and budgets.
• Contribute to the continuous improvement of resources to support the national coalitions

4. Collaboration & Cross-Functional Contribution

Contribute to a collaborative and high-performing working environment by fostering teamwork, knowledge sharing and effective cross-functional collaboration across ERS.

Key responsibilities

• Share knowledge and contribute to cross-functional initiatives supporting organisational priorities.
• Promote collaborative ways of working and continuous improvement across projects and partnerships.
• On an ad hoc basis, contribute to projects and initiatives beyond the role's defined responsibilities, in support of broader organisational needs.

Level of experience: Professional, 3 to 5 years

Area of work: Advocacy, Media and Communication

Area of work: External Relations, Partnerships and Resource Mobilization

Type of organisation: Training and Research

Telecommute: Partially remote

Join date: 20 January 2027

Skills required

Education & Professional Background

• Postsecondary education in Business Administration, Office Administration, Project Coordination, Public Health, International Relations, or a related field.
• Typically 4 years of experience in an administrative, coordination or project support role.
• Experience supporting complex administrative processes, meetings or projects involving multiple stakeholders
• Experience working in an international environment.
• Experience working in advocacy or public health an asset.
• Administrative coordination and programme support
• Meeting, committee, and event coordination
• Document management and record keeping
• Budget administration and invoice follow-up
• Microsoft Office Suite and collaborative digital tools
• Organisation of digital files, templates and shared resources

Core Competencies

• Organisation and planning
• Attention to detail and quality orientation
• Collaboration and teamwork
• Reliability and follow-through
• Clear written and verbal communication
• Customer and stakeholder focus
• Discretion and professionalism
• Adaptability and problem solving
• Willingness to learn and support continuous improvement