Information Management Specialist

Nicoll Curtin; Basel; Híbrido; CHF 90.000 - 120.000; Jornada completa

Descripción de la vacante

Nicoll Curtin is recruiting an Information Management Specialist for Basel to improve how information is structured, stored, and governed across lifecycle stages. You will partner with business teams to translate needs into practical enhancements and support document management, repository migrations, testing, and change initiatives.

The role emphasizes information architecture, metadata, taxonomies, and information quality. AI ideas and Microsoft 365 collaboration tools are a plus.

Formación

• Approximately 2-5 years of experience in Information Management, Records Management, Document Management, Knowledge Management, Information Governance, Business Analysis, or related field.
• Experience with information architecture, metadata, classification, taxonomies, and information discoverability.
• Strong business analysis skills, including requirements gathering, process documentation, and translating user needs into actionable improvements.

Responsabilidades

• Act as a point of contact for business teams on information management topics, translating business needs into practical solutions and improvements.
• Support the full information lifecycle, including creation, storage, organisation, sharing, retention, archiving, and disposal.
• Improve document management, records management, information classification, version control, and retention practices.
• Develop and maintain information architecture, taxonomies, metadata, file plans, folder structures, and repository organisation.
• Improve information discoverability, search capabilities, accessibility, and overall information quality.
• Gather and document business requirements, user needs, information flows, and usage scenarios.
• Support the restructuring and migration of information repositories, including content inventory, mapping, cleansing, validation, and testing.
• Test information and document management solutions and support their implementation and adoption.
• Contribute to process improvements, change initiatives, communications, user guidance, and training.
• Prepare reports on information management performance, adoption, risks, and improvement progress.
• Provide guidance on information management policies, standards, and best practices.
• Identify duplicate, obsolete, redundant, or poorly structured information and coordinate remediation activities.
• Collaborate with business stakeholders and teams across IT, risk, legal, compliance, and records management.
• Support physical archive management when required.

Conocimientos

Information governance

Document management

Business analysis

M365

AI for info mgmt

Educación

Bachelor's degree

Equivalent experience

Herramientas

SharePoint

SQL

Descripción del empleo

Are you an Information Management Specialist with experience in information governance, document management, information architecture, and business analysis?

We are currently supporting a client with a requirement for an Information Management Specialist to join its Information Governance and Management team in Basel.

This role focuses on improving how information is structured, managed, accessed, retained, and maintained throughout its lifecycle. You will work closely with business teams to translate their needs into practical improvements, support information and document management solutions, and contribute to repository migrations, testing, and change initiatives. An interest in AI and technology, particularly Microsoft 365 and collaboration platforms, would be a strong advantage.

Responsibilities

• Act as a point of contact for business teams on information management topics, translating business needs into practical solutions and improvements
• Support the full information lifecycle, including creation, storage, organisation, sharing, retention, archiving, and disposal
• Improve document management, records management, information classification, version control, and retention practices
• Develop and maintain information architecture, taxonomies, metadata, file plans, folder structures, and repository organisation
• Improve information discoverability, search capabilities, accessibility, and overall information quality
• Gather and document business requirements, user needs, information flows, and usage scenarios
• Support the restructuring and migration of information repositories, including content inventory, mapping, cleansing, validation, and testing
• Test information and document management solutions and support their implementation and adoption
• Contribute to process improvements, change initiatives, communications, user guidance, and training
• Prepare reports on information management performance, adoption, risks, and improvement progress
• Provide guidance on information management policies, standards, and best practices
• Identify duplicate, obsolete, redundant, or poorly structured information and coordinate remediation activities
• Collaborate with business stakeholders and teams across IT, risk, legal, compliance, and records management
• Support physical archive management when required

Requirements

• Approximately 2-5 years of experience in Information Management, Records Management, Document Management, Knowledge Management, Information Governance, Business Analysis, or a related field
• Experience with information architecture, metadata, classification, taxonomies, and information discoverability
• Strong business analysis skills, including requirements gathering, process documentation, and translating user needs into actionable improvements
• Experience supporting information repository restructuring, data or content migration, cleansing, mapping, validation, and testing
• Understanding of information quality management, including identifying issues, defining quality criteria, and coordinating remediation
• Experience supporting projects, change management, stakeholder engagement, user communications, and adoption activities
• Affinity for technology and collaboration platforms, particularly Microsoft 365 (M365)
• Interest in exploring AI solutions for information management; practical AI experience is an advantage
• Bachelor's degree or equivalent professional experience
• Excellent communication skills, attention to detail, and a customer-focused approach
• Ability to build relationships across business and technology teams and align stakeholders around common practices
• Experience with policy reviews, procedures, monitoring, controls, or risk assessments is a plus

Location: Basel, Switzerland - hybrid working, approximately 50%

Start: Ideally early December 2026; latest start in the second week of January 2027

Duration: 2 years from the start date, with potential extension

If you are interested or know someone who could be a good fit, feel free to reach out.