Global Event Operations Coordinator — Hybrid & On‑Site

PROFESSIONAL DERMA SA; Ticino; Hybrid; CHF 70,000 - 110,000; Full time

Job summary

Professional Derma in Canton Ticino, Switzerland seeks an experienced Event Operations Coordinator to plan, organize and execute international corporate events, medical congresses, and galas. You will manage hotels, guest logistics and on-site teams, ensuring seamless delivery under pressure in a hybrid work model.

The role requires 3–5 years in corporate events, strong organizational skills, fluency in Italian and English, and the ability to travel internationally.

Qualifications

• 3–5 years hands-on experience in corporate events, international congresses or MICE.
• Experience in on-site event operations for large international groups.
• Strong organizational skills and ability to multitask under pressure.
• Willingness to travel internationally and work flexible hours during events.
• Able to work independently while respecting reporting lines and procedures.
• Fluency in Italian and English (written and spoken).
• Proficient in Excel and Microsoft Office.

Responsibilities

• Research and scout international hotels, venues, and conference facilities.
• Evaluate and compare proposals from hotels, venues, and suppliers.
• Manage rooming lists, accommodations, changes and last-minute modifications.
• Prepare participant lists, gala seating plans and schedules.
• Distribute badges and attendance certificates.
• Coordinate airport and local transfers with external agencies.
• Prepare transfer lists, flight details and passenger allocations.
• Assist participants during transfers and handle schedule changes.
• Coordinate on-site operations and liaise with hotels, suppliers, and staff.
• Brief and supervise hostesses and support staff; implement the Event Director’s instructions.

Skills

Fluent Italian

Fluent English

Organizational skills

Attention to detail

Multitasking

Work under pressure

Independent work style

Flexibility

Problem solving

Tools

Excel

Microsoft Office

Job description

Professional Derma in Canton Ticino, Switzerland seeks an experienced Event Operations Coordinator to plan, organize and execute international corporate events, medical congresses, and galas. You will manage hotels, guest logistics and on-site teams, ensuring seamless delivery under pressure in a hybrid work model.

The role requires 3–5 years in corporate events, strong organizational skills, fluency in Italian and English, and the ability to travel internationally.