Finance & Property Administrator

Guardian Professional; Zug; Vor Ort; CHF 90.000 - 120.000; Vollzeit

Zusammenfassung

Guardian Professional is recruiting on behalf of a privately held office in Central Switzerland, overseeing a growing real estate portfolio and related investments. This hands-on role combines finance administration, payments, e-banking, payroll coordination and property management across several group companies.

Working in a small team, you will own day-to-day finance and property administration, liaising with banks, tenants and external partners.

Qualifikationen

• We are looking for a highly organised, reliable and discreet professional who can own the role.
• Experience in finance or property administration is essential.
• Fluent German and English with strong organisational skills.

Aufgaben

• Manage payments across group companies and supplier invoices via e-banking.
• Coordinate payroll and social insurance with external providers.
• Handle tenant enquiries, lease administration and rent collection.
• Maintain contracts, insurance and corporate records.
• Collaborate with banks, brokers and notaries as needed.

Kenntnisse

Highly organised

Discreet professional

Independent

Swiss German

English

Ausbildung

KV/EFZ or equivalent

Business administration/finance/real estate degree

Tools

Swiss e-banking platforms

Jobbeschreibung

Zug / Central Switzerland | Permanent | 80–100% | Fully Office-Based

Competitive salary, depending on experience

About the Role

We are recruiting on behalf of a privately held office in Central Switzerland overseeing a group of Swiss companies, with a particular focus on a growing real estate portfolio and related investments.

This is a varied, hands-on position combining finance administration, payments, e-banking, payroll coordination and property management.

Working within a small team, you will take ownership of the day-to-day finance and property administration across several group companies while working closely with banks, tenants and external professional partners.

Key Responsibilities

Finance & Payments

• Manage the payment process across group companies, including reviewing and settling supplier invoices through e-banking
• Take responsibility for e-banking access and payment authorisations across several banking relationships
• Manage monthly salary payments and coordinate with external payroll/accounting providers regarding social insurance and related matters
• Maintain accurate records and a clear audit trail for all payments
• Support bookkeeping, reconciliations and year-end closing activities
• Act as a key operational point of contact for banks

Property Management

• Act as the main point of contact for residential and commercial tenants
• Manage tenant enquiries, lease administration, rent collection, reminders, repairs and property handovers
• Manage the letting of vacant residential units and commercial spaces, including advertising, viewings, tenant screening and lease preparation
• Coordinate move-in and move-out processes
• Support occasional property sales, coordinating with brokers, notaries, buyers and other parties
• Coordinate facility managers, contractors, craftsmen and insurers
• Monitor service charges and other property-related costs

Office & Group Administration

• Handle general administration and correspondence across the group companies and holding entities
• Maintain contracts, insurance policies and corporate records
• Liaise with accountants, advisors, banks and external service providers
• Support the Office Manager with reporting and ad-hoc projects

About You

We are looking for a highly organised, reliable and discreet professional who is comfortable taking ownership and working independently within a small office environment.

You will ideally have:

• Commercial education (KV/EFZ or equivalent) or a degree in business administration, finance, real estate or a related discipline
• Relevant experience in finance administration, property administration/management, real estate or a family-office environment
• Confidence using Swiss e-banking platforms and managing payment processes
• Good understanding of payroll administration and Swiss social insurance processes
• Practical knowledge of Swiss tenancy law (OR/VMWG)
• A real estate qualification such as Immobilienbewirtschafter/in or SVIT would be advantageous
• Native or Swiss German, together with excellent written and spoken English
• Strong organisational skills and the ability to manage several companies, properties and deadlines simultaneously
• Excellent attention to detail and a high level of discretion and integrity
• A proactive, hands-on approach with the confidence to work independently

What’s on Offer

• Permanent position with an 80–100% workload
• Fully office-based in Zug / Central Switzerland
• Competitive salary depending on experience
• Broad responsibility across finance, banking, property and office administration
• Direct access to decision-makers and short reporting lines
• High degree of autonomy and ownership
• Opportunity to develop alongside a growing real estate portfolio
• Stable, long-term position within a private office