Family Office Administrator (100%, English / Japanese)

N.I.S. New Investment Solutions AG; Freienbach; On-site; CHF 90,000 - 120,000; Full time

Job summary

N.I.S. New Investment Solutions AG in Pfäffikon, Schwyz, seeks a detail-oriented professional to support daily family office operations, including financial administration and high-end lifestyle management.

You will liaise with advisors, coordinate confidential documents, and ensure discretion in all interactions. The role requires 2+ years in a family office or related field, full-time on-site work, a Swiss work permit, fluent English, and a discreet, proactive mindset with strong

Qualifications

• 2+ years in a family office, private banking, asset management, or corporate finance environment.
• Full-time on-site in Pfäffikon, Schwyz.
• Valid Swiss work permit.
• Fluent in English; native-level Japanese preferred.
• High level of discretion, professionalism, and integrity.
• Fast learner with a proactive mindset and strong sense of ownership.

Responsibilities

• Investment Operations Support: Support trade settlements, capital calls/distributions, and investment record keeping.
• Reporting: Prepare investment, asset, and performance reports for the family and management.
• Financial Administration: Manage expenses, bill payments, and accounting coordination.
• Advisor Coordination: Liaise with external tax, legal, banking, and wealth advisors.
• Lifestyle Management: Coordinate family-related services, including visas, properties, and events.
• Confidential Documentation: Prepare confidential documents, presentations, and correspondence.
• Ad-Hoc Support: Handle ad-hoc requests and administrative tasks with discretion and a service-oriented mindset.
• General Office Administration: Support office administration and office upkeep.

Skills

Well-organized

Discretion

Analytical

Administrative

Time management

Ownership

Tools

Office software

Job description

We are a private Single/Multi-Family Office dedicated to managing the wealth, investments, and lifestyle needs of a prominent family. We pride ourselves on discretion, excellence, and long-term stewardship.

We are seeking a detail-oriented, highly discreet, and proactive professional to join our dynamic team. In this role, you will support the daily operations of the family office, assisting with both financial administration and high-end lifestyle management.

Responsibilities

• Investment Operations Support: Support trade settlements, capital calls/distributions, and investment record keeping.
• Reporting: Prepare investment, asset, and performance reports for the family and management.
• Financial Administration:Manage expenses, bill payments, and accounting coordination.
• Advisor Coordination:Liaise with external tax, legal, banking, and wealth advisors.
• Lifestyle Management:Coordinate family-related services, including visas, properties, and events.
• Confidential Documentation:Prepare confidential documents, presentations, and correspondence.
• Ad-Hoc Support: Handle ad-hoc requests and administrative tasks with discretion and a service-oriented mindset.
• General Office Administration:Support office administration and office upkeep.

Requirements

• 2+ years of experience in a family office, private banking, asset management, or corporate finance environment.
• Full-time availability and willingness to work 100% on-site in Pfäffikon, Schwyz.
• Valid Swiss work permit.
• Fluent in English; native-level Japanese preferred.
• Well-organized, detail-oriented, and able to manage multiple priorities effectively.
• Strong analytical, administrative, and software skills.
• High level of discretion, professionalism, and integrity.
• Fast learner with a proactive mindset and strong sense of ownership.