Facility Coordinator 80 - 100% (f/m/d)

Hitachi ABB Power Grids; Zürich; Hybrid; CHF 85.000 - 115.000; Vollzeit

Zusammenfassung

Hitachi Energy in Zürich, Switzerland seeks a Facility Support professional to assist the Facility Manager with daily site operations and coworker experience. You will coordinate workplace services, handle admin tasks, and ensure a safe, welcoming environment near the heart of the campus.

You will liaise with internal teams and external service providers, backup Reception during leave, and contribute to workplace projects and continuous improvement efforts.

Qualifikationen

• Experience in Facility Management or related fields.
• Excellent organizational and coordination skills.
• German and English language proficiency.

Aufgaben

• Assist the Facility Manager in day-to-day site operations.
• Serve as primary contact for facility-related inquiries.
• Coordinate maintenance with external vendors.
• Manage purchase orders, invoices, and reports.
• Support workplace projects and office relocations.
• Oversee meeting room management and site inspections.
• Support health, safety, evacuation, and first aid initiatives.
• Provide backup for Reception during absences.
• Represent the company professionally to visitors.

Kenntnisse

Facility Management

Workplace Services

Office Management

Administration

Communication

German language

English language

Tools

Microsoft Office

Jobbeschreibung

In this dynamic role, you will support the Facility Manager in ensuring the efficient day-to-day operation of the site while contributing to a positive workplace experience for employees, visitors, and external partners. You will play an important role in coordinating workplace and facility services, supporting administrative and operational activities, and ensuring a safe, well-organized, and welcoming work environment. As part of the Facility Management team, you will work closely with internal stakeholders and external service providers, while also serving as a backup for the Reception function during vacation or sickness absences. This position offers a broad range of responsibilities and the opportunity to further develop your coordination, customer service, and facility management skills in a collaborative environment.

How you'll make an impact

• Support the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services.
• Serve as the primary point of contact for facility-related inquiries and workplace support activities
• Coordinate maintenance, repair, and preventive maintenance activities with external vendors and service providers
• Manage purchase orders, invoices, reports, documentation, and other administrative processes
• Support workplace-related projects, office relocations, workspace planning, and continuous improvement initiatives
• Oversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standards
• Support health, safety, emergency evacuation, and first aid initiatives in compliance with company policies
• Build and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experience
• Provide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communications
• Represent the company professionally as the first point of contact for visitors and external stakeholders

Your background

• Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage
• Strong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownership
• Excellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approach
• Positive and proactive mindset, strong problem-solving skills, and attention to detail
• Proficiency in Microsoft Office applications as well as very good German and good English language skills

More about us

We believe that great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fostering engagement, performance, and growth. By prioritizing well-being, we create a workplace where personal and organizational success grow together.

Job function Administration, Facilities & Secretarial

Contract Regular

Publication date 2026-09-08

Reference number R0143516

About Hitachi Energy

We are a global leader in electrification, powering the electricity era to meet the energy demands of today, and the next 25 years. As the energy arm of Hitachi Group, over three billion people depend on our pioneering, mission-critical technologies to power their daily lives.

With over a century of innovation, we are addressing the most urgent energy challenge of our time: driving the evolution of the world’s energy system to ensure abundant, secure, affordable, and sustainable power for today’s generation and the next.

With an unparalleled installed base in over 140 countries, we are the grid ecosystem partner across the utility, industry, data center, and transportation sectors. Headquartered in Switzerland, we employ over 56,000 people in 60 countries and generate revenues of around $20 billion USD.