Facility Coordinator 80 - 100% (f/m/d)

Hitachi Automotive Systems Americas, Inc.; Zürich; Vor Ort; CHF 90.000 - 110.000; Vollzeit

Zusammenfassung

Hitachi Energy in Zurich, Switzerland seeks a proactive Facility Coordinator to support day-to-day site operations and ensure a safe, well-organized workplace. You will coordinate services, manage admin tasks, and assist with events and relocations, working with internal stakeholders and external partners to maintain high workplace standards.

The role requires strong organizational skills, excellent communication, and a service-oriented mindset.

Qualifikationen

• Strong organizational and coordination abilities are essential for daily site operations.
• Excellent communication and interpersonal skills to interact with stakeholders.
• Service-oriented, professional, and customer-focused approach is required.

Aufgaben

• Support the Facility Manager in day-to-day site operations and services.
• Serve as the primary point of contact for facility-related inquiries and workplace support.
• Coordinate maintenance and preventive maintenance with external vendors.
• Manage purchase orders, invoices, reports, and other admin processes.
• Support workplace-related projects, relocations, and workspace planning.
• Oversee meeting room management and conduct regular facility inspections.

Kenntnisse

Organizational skills

Coordination skills

Communication skills

Customer-focused service

Problem-solving

MS Office proficiency

German language

English language

Ausbildung

Commercial apprenticeship or equivalent qualification

Tools

MS Office

Jobbeschreibung

Location: Zurich, Zurich, Switzerland

Job Schedule: Full time

Remote: No

Job Description

The opportunity In this dynamic role, you will support the Facility Manager in ensuring the efficient day-to-day operation of the site while contributing to a positive workplace experience for employees, visitors, and external partners. You will play an important role in coordinating workplace and facility services, supporting administrative and operational activities, and ensuring a safe, well-organized, and welcoming work environment. As part of the Facility Management team, you will work closely with internal stakeholders and external service providers, while also serving as a backup for the Reception function during vacation or sickness absences. This position offers a broad range of responsibilities and the opportunity to further develop your coordination, customer service, and facility management skills in a collaborative environment.

How you'll make an impact

• Support the Facility Manager in the day-to-day operations and overall management of the site while coordinating and overseeing workplace and facility management services.
• Serve as the primary point of contact for facility-related inquiries and workplace support activities
• Coordinate maintenance, repair, and preventive maintenance activities with external vendors and service providers
• Manage purchase orders, invoices, reports, documentation, and other administrative processes
• Support workplace-related projects, office relocations, workspace planning, and continuous improvement initiatives
• Oversee meeting room management, support daily workplace operations, and conduct regular facility inspections and building walkthroughs to maintain high workplace standards
• Support health, safety, emergency evacuation, and first aid initiatives in compliance with company policies
• Build and maintain strong relationships with internal stakeholders, suppliers, and external partners while ensuring the delivery of high-quality workplace services and a positive employee experience
• Provide backup support for Reception during vacation periods and other absences, including managing visitor registrations, site access procedures, incoming calls, and reception communications
• Represent the company professionally as the first point of contact for visitors and external stakeholders

Your background

• Completed commercial apprenticeship or equivalent qualification
• Experience in Facility Management, Workplace Services, Office Management, Administration, or a similar role is an advantage
• Strong organizational and coordination skills with the ability to work independently, prioritize tasks effectively, and take ownership
• Excellent communication and interpersonal skills, combined with a service-oriented, professional, and customer-focused approach
• Positive and proactive mindset, strong problem-solving skills, and attention to detail
• Proficiency in Microsoft Office applications as well as very good German and good English language skills

More about us

We believe that great work thrives in an environment where people feel genuinely supported and fairly rewarded. Our benefits are designed to create real value for every individual, fostering engagement, performance, and growth. By prioritizing well-being, we create a workplace where personal and organizational success grow together.

Accessibility and reasonable accommodation Qualified individuals with a disability may request a reasonable accommodation if you are unable or limited in your ability to use or access the Hitachi Energy career site as a result of your disability. You may request reasonable accommodations by completing a general inquiry form on our website. Please include your contact information and specific details about your required accommodation to support you during the job application process. This is solely for job seekers with disabilities requiring accessibility assistance or an accommodation in the job application process. Messages left for other purposes will not receive a response.

Use of Al and automated tools in recruitment As part of our recruitment process, Hitachi Energy uses digital and automated tools, including Al-supported solutions, to assist with activities such as application screening, job matching, and interview scheduling. These tools are designed to support our recruiters and do not replace human decision-making. Candidate data is processed in accordance with applicable data protection and employment laws as well as Hitachi's Global Data Privacy Notice.

Background Screening and Security Checks As part of the hiring process, Hitachi Energy conducts pre-employment background checks that may include verification of employment history, education, criminal records, and other relevant information, in accordance with applicable laws. For certain roles—particularly those involving access to sensitive information, financial responsibilities, client data, regulated environments, or security-sensitive functions—additional or more comprehensive background or security screenings may be required. These may include, but are not limited to, enhanced criminal history checks, credit history reviews (where legally permissible), sanctions screening, or other due diligence measures aligned with the responsibilities of the position. The scope and depth of any background or security review will be determined based on the nature of the role and business necessity, and will always be conducted in compliance with applicable federal, state, and local laws. Candidates will be notified and, where required, asked to provide consent prior to the initiation of any such checks.

Hitachi brings together the world’s greatest minds to help breathe life into new possibilities – and drive innovation for a better future. That’s why we look for individuals who share our pioneering spirit, have imaginative ideas and are fearless when it comes to tackling the world’s biggest challenges. Our people love technology – and they love making a difference. They have a passion for finding new solutions and working with brilliant colleagues. Every day they dedicate themselves to a huge range of exciting projects, contributing to the Hitachi vision around the globe. From engineering new sustainability solutions that conserve water and energy to creating the infrastructure for the smart cities of tomorrow, there’s no challenge too great for our pioneers. And there’s no shortage of opportunities for you to make a difference. Come and experience the dynamic, collaborative and creative environments where your ideas are welcome and new discoveries are waiting. To help you grow to your full potential, we strive to support your employees in their career aspirations and promote the freedom to explore new horizons.

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