Facilities Services Specialist (m/f/d)

dupont; Meyrin; On-site; CHF 90,000 - 120,000; Full time

Job summary

DuPont in Geneva is seeking a FS&RE Facilities Services Specialist to enhance the workplace experience for employees and visitors. You will manage office services, coordinate vendors, and support events, while ensuring safe and efficient operations on site.

The role collaborates with staff, vendors, and leadership to optimize facilities, procurement, and budget processes in a dynamic international environment.

Qualifications

• Commercial apprenticeship or equivalent experience in business admin or facilities.
• 3+ years in office administration, workplace services, or facilities coordination.
• Experience in an international corporate environment.
• Proficiency in Microsoft 365; SAP/ERP experience advantageous.

Responsibilities

• Be the primary contact for workplace and office services in Geneva.
• Maintain a welcoming, professional office environment for staff and visitors.
• Coordinate office supplies, catering, and workplace amenities.
• Support meetings, events, and employee engagement initiatives.
• Oversee procurement, invoice processing, and expense tracking.
• Manage vendor relationships and service documentation.
• Support security, onboarding, and access control processes.
• Assist with budget monitoring and site compliance efforts.

Skills

Organized

Detail-oriented

Customer service

Multitasking

Communication

Independence

Education

Commercial apprenticeship

Business administration diploma

Facility management qualification

Equivalent professional experience

Tools

Microsoft 365

SharePoint

SAP

ERP systems

Job description

At DuPont, our purpose is to empower the world with essential innovations to thrive. We work on things that matter. Whether it's providing clean water to more than a billion people on the planet, producing materials that are essential in everyday technology devices from smartphones to electric vehicles, or protecting workers around the world. Discover the many reasons the world's most talented people are choosing to work at DuPont. Why Join Us | DuPont Careers

At DuPont, we are working on the innovations that help the world thrive. As our FS&RE Facilities Services Specialist, you will play a central role in creating an exceptional workplace experience for employees, visitors, and business partners at our Geneva site.

This is a highly visible role where you will serve as the local face of Facilities Services & Real Estate, ensuring our workplace operates smoothly, efficiently, and safely. You will partner with employees, vendors, and leadership teams to deliver outstanding workplace services while driving continuous improvement across facilities operations.

If you enjoy working in a dynamic international environment, solving problems, coordinating multiple activities, and making a meaningful impact on the employee experience, we'd love to hear from you.

What You’ll Do

Create an Exceptional Workplace Experience

• Serve as the primary point of contact for workplace and office services in Geneva.
• Ensure a welcoming, professional, and productive office environment for employees and visitors.
• Coordinate office supplies, kitchen services, catering, and workplace amenities.
• Support meeting rooms, workplace events, and employee engagement initiatives.
• Help foster a positive and collaborative office culture.

Manage Facilities Operations

• Coordinate day-to-day facility services and support operational excellence.
• Partner with external vendors to ensure high-quality service delivery.
• Monitor workplace needs and proactively resolve facility-related issues.
• Support maintenance activities and workplace improvement projects.

Drive Administrative & Financial Excellence

• Create purchase requisitions and manage procurement-related activities.
• Support invoice processing, purchase order management, and expense tracking.
• Assist with budget monitoring and operational expenditure reporting.
• Maintain vendor agreements and service documentation.

Coordinate Vendors & Service Providers

• Cleaning and maintenance providers
• Catering and hospitality services
• Coffee and vending suppliers
• Mail, courier, and archive management providers
• Facility maintenance contractors
• Corporate card administration partners

Support Security & Employee Onboarding

• Manage access badges and site access administration.
• Coordinate visitor registration processes.
• Support employee onboarding activities related to workplace access.
• Maintain security records and ensure compliance with site procedures.

Enable Workplace Communication & Digital Services

• Prepare and distribute workplace communications.
• Maintain local SharePoint content and employee resources.
• Support digital workplace tools, document management, and communication channels.
• Ensure employees have easy access to workplace information and services.

Champion Health, Safety & Compliance

• Support implementation of FS&RE and EHS standards.
• Participate in emergency preparedness and workplace safety initiatives.
• Assist with site inspections and compliance activities.
• Help maintain a safe and secure working environment for everyone on site.

What You’ll Bring

Required Qualifications

• Commercial apprenticeship, business administration diploma, facility management qualification, or equivalent professional experience.
• Minimum of 3 years' experience in office administration, workplace services, facilities coordination, executive support, or a related field.
• Experience working in a corporate or international business environment.
• Knowledge of procurement, purchasing, or invoice processing processes is advantageous.
• Strong proficiency with Microsoft 365 applications, including Outlook, Teams, Excel, Word, PowerPoint, and SharePoint.
• Experience with SAP or other ERP systems is a plus.

Skills & Competencies

• Highly organized and detail-oriented
• Service-minded and passionate about delivering outstanding customer experiences
• Able to manage multiple priorities in a fast-paced environment
• A strong communicator with excellent interpersonal skills
• Proactive, resourceful, and solutions-oriented
• Comfortable working independently and taking ownership
• Professional, discreet, and trustworthy when handling confidential information
• Committed to continuous improvement and operational excellence

Languages

• Fluent French
• Fluent English
• Additional European language skills are an advantage

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DuPont is an equal opportunity employer. Qualified applicants will be considered without regard t