Facilities Coordinator

CBRE HV; Vaud; On-site; CHF 70,000 - 95,000; Full time

Job summary

CBRE strives to maintain efficient facilities operations in coordination with clients, vendors, and contractors in Vaud, Switzerland. The Facilities Associate will oversee work orders, ensure compliance, and support property managers with data-driven insights.

The role emphasizes MS Office proficiency, organizational skills, and the ability to analyze complex information to improve operational efficiency. A practical focus on repairs and asset maintenance is required.

Qualifications

• High School Diploma or GED with 3-4 years of job-related experience.
• Comprehensive understanding of processes and concepts within own job function is required.
• Ability to evaluate and communicate unusual and/or complex content concisely.

Responsibilities

• Act as the point of contact for escalated communications between landlord, tenants and service providers.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and vendor paperwork for accuracy and compliance.
• Inspect rooms and furniture to identify needs for repairs or renovations.
• Repair minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems, proposing new techniques.

Skills

Microsoft Office

Organizational skills

Advanced math

Analytical thinking

Communication skills

Education

High School Diploma or GED

Tools

Excel

Word

Outlook

Job description

As a CBRE Facilities Associate, you'll oversee team activities that coordinate with clients, vendors, and contractors to make sure work orders are complete. This job is a part of the Facilities Management functional area which focuses on all aspects of the operations of a set of assets, providing support to the Property Managers regarding all repairs and investment plans.

What You’ll Do:

• Point of contact for escalated communications between landlord, tenants, and service providers by ensuring all procedures, policies, and reporting formats are understood, and implemented.
• Allocate work orders and schedule repairs from requests.
• Review data from work order reports and create and present performance and progress status reports to management.
• Review all work orders, proposals, department files, and other paperwork submitted by vendors for accuracy and compliance.
• Check rooms and furniture to identify needs for repairs or renovations.
• Fix minor malfunctions in office equipment.
• Research new services and appliances to facilitate operations.
• Gather and analyze data to identify and solve complex problems that arise with little or no precedent. May recommend new techniques.
• Impact own team and other teams whose work activities are closely related.
• Suggest improvements to existing processes and solutions to improve the efficiency of the team.

What You’ll Need:

• High School Diploma or GED with 3-4 years of job-related experience.
• A comprehensive understanding of a range of processes, procedures, systems, and concepts within own job function is required.
• Ability to evaluate and communicates unusual and/or complex content in a concise and logical way.
• In-depth knowledge of Microsoft Office products. Examples include Word, Excel, Outlook, etc.
• Organizational skills with an advanced inquisitive mindset.
• Advanced math skills. Ability to calculate advanced figures such as percentages, discounts, and markups.

Additional Information

If you require any adjustments or support in connection with your application or the recruitment process, please contact [e-mail] . We are committed to ensuring that all candidates can participate fully in the process.

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