Executive Office Travel & Admin Associate

IOM - UN Migration; Genf; On-site; CHF 90,000 - 120,000; Full time

Job summary

IOM in Geneva invites applications for an Administrative Associate (Travel) to support the Executive Office. The role covers travel arrangements, visas, expense claims, and related administrative tasks to ensure smooth operations.

Under supervision, you will screen appointments, manage calendars, receive visitors, and assist with meetings, minutes, and translations as required. This position is based in Geneva, Switzerland.

Qualifications

• Experience providing administrative support in a fast-paced environment.
• Experience coordinating travel arrangements and related documentation.
• Strong calendar management and multitasking abilities.
• Attention to detail and ability to handle sensitive information.

Responsibilities

• Arrange duty travels: flights, accommodations, visas, travel advances, and expense claims.
• Screen appointment requests; manage calendars; receive visitors; respond to queries and correspondence.
• Coordinate office support for meetings and events; prepare minutes; arrange editing/translation as needed.
• Review and route mail; draft responses; ensure formatting and style adherence.
• Perform administrative duties including contracts, leave, budgeting, and unit coordination.
• Research and organize background information for reports, briefs and speeches.

Skills

Administrative support

Travel coordination

Calendar management

Data handling

Job description

IOM in Geneva invites applications for an Administrative Associate (Travel) to support the Executive Office. The role covers travel arrangements, visas, expense claims, and related administrative tasks to ensure smooth operations.

Under supervision, you will screen appointments, manage calendars, receive visitors, and assist with meetings, minutes, and translations as required. This position is based in Geneva, Switzerland.