Executive Assistant Global Travel Retail

L'occitane; Genf; Hybrid; CHF 90.000 - 120.000; Vollzeit

Benefits dieser Stelle

Flexible and Hybrid Work arrangement

5 weeks of annual leaves

Store product discounts

Zusammenfassung

L’OCCITANE Group is seeking an exceptional Executive Assistant to support two Executives (60-70%) and organize internal and international commercial events (30-40%). The role is based at the Group WHQ in Plan-les-Ouates near Geneva, with a hybrid work arrangement and collaboration across multiple stakeholders in a fast-paced international environment.

The successful candidate will manage calendars, travel, expenses, and contribute to PowerPoint presentations, bringing strong organizational and

Qualifikationen

• Proven track record as an Executive Assistant in an international fast-paced environment.
• Strong experience in organizing international events.
• Fluent in English and French; knowledge of Spanish is a plus.
• Extensive MS Office knowledge (PowerPoint and Excel).
• Discretion with confidential information and gatekeeping duties.
• Outstanding interpersonal skills and collaboration across stakeholders.
• Positive, open and bubbly personality with strong team spirit in multicultural settings.
• Adaptable, proactive and able to handle ambiguity in a VUCA environment.
• Excellent organizational and time-management abilities with multitasking.
• Problem-solving and can-do attitude with minimal supervision.
• Exceptional attention to detail.

Aufgaben

• Act as the point of contact for top management and external partners.
• Manage information flow and calendars for Executives.
• Organize meetings and take minutes when needed.
• Coordinate travel and accommodation arrangements and create trip itineraries.
• Process daily expenses and prepare monthly reports.
• Organize internal and international events within budget.
• Assist with PowerPoint presentations when necessary.

Kenntnisse

Executive support

Event coordination

Stakeholder management

Multilingual communication

Tools

Microsoft PowerPoint

Microsoft Excel

MS Office

Jobbeschreibung

The L’OCCITANE Group is a leading international manufacturer and retailer of premium and sustainable beauty and wellness products. The Group operates in more than 90 countries worldwide, with a network of almost 5,000 retail locations.

Within its portfolio of premium beauty brands that champion organic and natural ingredients are: L’Occitane en Provence, Melvita, Erborian, L’Occitane au Brésil, Elemis, Sol de Janeiro and Vranjes Firenze.

With its nature-positive vision and entrepreneurial ethos, L’OCCITANE Group is committed to investing in communities, biodiversity, reducing waste, and finding sustainable solutions to create a better and healthier planet. The mission statement of the Group is: With empowerment we positively impact people and regenerate nature.

The L'OCCITANE Group is a certified B CorpTM.

CONTEXT & MISSION

We are looking for an exceptional Executive Assistant to join our Global Travel Retail Business Unit ! In this role, you will provide high quality assistance to 2 Executives (60-70%) and organize internal & international commercial events (30-40%). You will interact and work hand in hand with multiple stakeholders in an international fast-paced environment.

The position reports to the Managing Director Global Travel Retail and is based in the Group WHQ, in Plan-les-Ouates (near Geneva).

MAIN RESPONSIBILITIES

• Acting as the point of contact for the top management, other teams and external partners
• Managing information flow in a timely and accurate manner
• Managing the Global Managing Director's & EMEA and Americas General Manager’s calendars, including making appointments and prioritizing the most critical and sensitive matters
• Organizing meetings, including scheduling (and when necessary taking minutes)
• Coordinating travel and accommodation arrangements, and creating trip itineraries
• Processing daily expenses and preparing monthly reports
• Organizing internal events and international commercial events within the budget
• Assisting with some PowerPoint presentations when necessary

HOW YOU CAN FIT

• Proven track record as an Executive Assistant in an international fast-paced environment, ideally within the Travel Retail industry
• Strong experience in organizing international events
• Fluent in English & French, knowledge of Spanish is a plus
• Extensive MS Office knowledge (including PowerPoint and Excel)
• Solid experience in treating confidential information with appropriate discretion and in acting as gatekeeper
• Outstanding interpersonal skills and a proven track record of working collaboratively with multiple stakeholders
• Positive, open and bubbly personality with a strong team-spirit skilled at working in a multicultural environment
• Highly dedicated approach, capable of adapting to changing priorities and high tolerance towards ambiguity
• Strong organizational and time management skills with the ability to anticipate needs, multitask and prioritize effectively in a VUCA environment
• Problem-solving skills & can-do attitude with the ability to work proactively with minimal supervision
• Exceptional attention to detail

WHAT WE OFFER

• Working for a unique company, strongly committed towards the planet and the people (B Corp certification)
• Working with passionate colleagues coming from all over the world
• A unique culture centered around entrepreneurship, where everyone is expected to collaborate, experiment & move fast
• Internal mobility opportunities
• Monthly allocation & discount for store products
• Attractive Social Insurances coverage
• 5 weeks of annual leaves & 3 extra-days offered as public holidays
• Flexible and Hybride Work arrangement
• Attractive Parental Leave Policy

PERMANENT CONTRACT

STARTING DATE

ASAP

L’OCCITANE is an equal opportunities employer. This means that, when making decisions about our employees’ careers with us, our main considerations are their ability to do their jobs and develop in their roles. One way we cultivate change is by creating a more diverse and inclusive workplace and organizational culture. As part of this, we are committed to building an environment that is free from discrimination and harassment where everyone feels respected and valued. We recruit positive-minded people who share our core values - entrepreneurship, team spirit, leading by example and authenticity – and our commitment to sustainability.