Editorial Project Manager

EF Education First Ltd.; Zürich; On-site; CHF 90,000 - 120,000; Full time

Benefits offered by this job

EF program discounts

EF Hello access

Tuition reimbursement

Referral bonus

Hotel & travel discounts

Kita discount

Job summary

EF Education First Ltd. in Switzerland is seeking an Editorial Project Manager to lead the day-to-day production of print marketing materials and offline campaigns.

You’ll collaborate with editorial, design, production and translation teams to ensure timely content creation and brand alignment. You will coordinate designers and copywriters, manage project plans and timelines, and push projects from brief to delivery while maintaining high editorial standards and quality assurance.

Qualifications

• 3–4 years of experience in editorial project management, focused on print projects such as catalogs, magazines, annual reports or brochures.
• Strong organizational and problem-solving skills with ability to navigate ambiguity.
• Excellent attention to detail and commitment to high editorial standards.
• Proactive, structured, and able to communicate clearly with stakeholders.

Responsibilities

• Project planning and management: develop and maintain integrated plans, coordinate brochures, sales letters and flyers from brief to delivery.
• Timeline management: create timelines and address delays across editorial, creative, production and translation.
• Communication: be the main point of contact for stakeholders and provide regular project status updates.
• Content strategy & development: align projects with content strategy and coordinate editing and proofreading.
• Quality assurance: implement QC measures, manage change logs and risks to scope, budget and delivery.
• Team coordination: align editorial with production schedules and manage capacity risks with senior stakeholders.

Skills

Editorial project management

English fluency

Cross-functional collaboration

Attention to detail

Ability to work under pressure

Education

Bachelor's degree in a relevant field

Job description

We're looking for an Editorial Project Manager to join our in-house creative studio.

In this role, you'll oversee the day to day production of print marketing projects; ensuring a smooth, efficient, and timely content creation process and production of our offline marketing materials and smaller adhoc projects.

Key responsibilities include pushing print marketing projects to completion, maintaining high quality standards, and coordinating the efforts of designers and copywriters to tight deadlines. The ideal candidate will have a background in both editorial and project management.

Your Key Responsibilities Will Include:

Project Planning and Management:

Collaborate with cross-functional teams to develop and maintain integrated project plans, define project scope, objectives, and timelines. Coordinate the day-to-day delivery of work for brochures, sales letters, flyers, supplementary materials and adhoc offline marketing projects from brief to delivery.

Timeline Management:

Create and maintain project timelines, identify potential delays across dependecies including editorial, creative, production, translation, markets etc. and proactively address issues to keep projects on schedule.

Communication:

Act as the primary point of contact for internal stakeholders, and team members, ensuring clear communication, with detailed follow‑up on information gathering and updates. Provide regular updates on project status and address any concerns or feedback.

Content Strategy & Development:

Work closely with the entire creative studio, including copywriters, designers, digital teams, to align projects with the content strategy and goals. Coordinate the creation, editing, and proofreading of written content ensuring it meets both stakeholder and company goals.

Quality Assurance:

Implement quality control measures to ensure that all content is error‑free and aligns with the company's product information and brand guidelines. Identify risks early, maintain change logs, manage late requests, and elevate matters that can affect scope, quality, budget, or delivery.

Team Coordinatation:

Coordinate the work of the creative studio, flagging capacity risks and competing priorities. Work closely with the Print Production Manager and Print Marketing Director to align editorial and production schedules.

What We’re Looking For:

• 3-4 years of experience in Editorial project management, specifically with print‑focused projects such as catalogs, magazines, annual reports, brochures, or in a similar role in a creative agency or content‑driven environment.
• Organizational and problem‑solving skills; confident in navigating ambiguity and assertive and professional client handling style.
• Strong attention to detail and a commitment to maintaining high editorial standards.
• Proactive and structured under pressure.
• Ability to work collaboratively with cross‑functional teams effectively.
• Clear and concise communicator.
• Full Fluency in English (writing, speaking, reading)
• Full working rights in Switzerland

We are a global, mission driven company, our goal? Open the world through education and cultural exchange. We are an international team, with an international audience, and have opportunities to work across regions. Other benefits include:

• Discounts on EF programs for Staff, and Staff Friends and Family for all EF Programs
• Free use of EF Hello: a premium Language Learning App
• Tuition Reimbursement for continued Education
• Referral Bonus for all referred staff hires (equivalent for 500 USD)
• Discounts with our global hotel and travel partners
• 15% off our on‑site Kita
• And much more!

This role is fully in‑office.

Our on‑site policy enhances collaboration, company culture, and faster decision‑making. Working together in person fosters creativity, spontaneous idea‑sharing, and stronger team connections, which we believe is essential for success.

At EF Language Abroad we are dedicated to our mission of opening the world through education, harnessing the power of language learning to deepen the connection between people across the globe.