Dynamic Executive Assistant (m/f/d) 100%

Michael Page International (Switzerland) SA; Basel; Vor Ort; CHF 80.000 - 100.000; Vollzeit

Zusammenfassung

Michael Page International (Switzerland) SA is seeking a highly capable Executive Assistant to support the CEO and C-level team. This key role involves managing complex calendars, coordinating international travel, and overseeing office management duties in Basel.

The ideal candidate will have a proven track record as an Executive Assistant in dynamic environments, strong organisational skills, and fluency in English, with a conversational level of German being a plus. You will play a vital role in an international, collaborative culture with exposure to global strategic initiatives.

Qualifikationen

• Experience as an Executive Assistant in an international environment.
• Ability to manage competing priorities and deadlines.
• Experience with M&A or transformation initiatives is advantageous.
• Hands-on, proactive mindset and respect for team collaboration.

Aufgaben

• Manage complex calendars for the CEO and C-level stakeholders.
• Coordinate meetings across multiple time zones.
• Support ongoing M&A projects.
• Organise international travel and logistics.
• Oversee office management for the Basel location.

Kenntnisse

Strong organisational skills

Excellent communication skills

Proven experience supporting senior leadership

Fluent English

Conversational German

Advanced MS Office skills

Interest in AI tools

Tools

MS Office

Jobbeschreibung

• Key EA role supporting CEO and global C-level team
• High-impact position with international exposure and M&A involvement

About Our Client

Our client is a globally active specialty chemicals business with production and commercial operations across Europe, Asia and the Americas. In a phase of ongoing transformation and international growth, the company is strengthening its leadership support structure and is seeking a highly capable Executive Assistant to partner with the C‑level team.

Job Description

• Proactively manage complex calendars for the CEO and selectively for other C‑level stakeholders
• Coordinate and prioritise meetings across multiple time zones
• Organise and facilitate executive leadership meetings, including agenda setting, documentation and follow‑up

• Provide administrative and coordination support for ongoing M&A projects
• Liaise with internal and external stakeholders, ensuring smooth communication and alignment
• Track action items and support execution of strategic initiatives

• Plan and organise complex international travel (e.g., Brazil, India, China, Thailand)
• Prepare detailed itineraries and ensure seamless execution of all logistics

• Oversee office management duties for the Basel location
• Support general administrative processes and ensure smooth day‑to‑day operations

• Identify opportunities to improve efficiency across administrative processes
• Leverage MS Office tools and demonstrate affinity for AI‑driven solutions to enhance productivity

The Successful Applicant

• Proven experience as an Executive Assistant supporting senior leadership in an international and dynamic environment
• Strong organisational skills with the ability to manage competing priorities and deadlines
• Experience supporting complex projects (e.g., M&A or transformation initiatives) is highly advantageous
• Excellent communication skills and high level of discretion
• Fluent English and at least a conversational level in German
• Hands‑on, proactive and service‑oriented mindset with a strong sense of urgency
• High level of emotional intelligence; respectful, humble and team‑oriented approach
• Transparent, direct and pragmatic working style

• Advanced proficiency in MS Office (Outlook, Excel, PowerPoint, Word)
• Interest in and openness to AI tools and digital optimisation

What’s on Offer

• An opportunity to play a key role in a trust‑based, collaborative culture
• Exposure to global leadership and strategic initiatives
• A dynamic environment with international scope and complexity