Documentation Coordinator

Michael Page; Genf; On-site; CHF 50,000 - 70,000; Full time

Benefits offered by this job

Temporary assignment ~3 months

Job summary

Michael Page (Switzerland) is seeking an organized administrator to coordinate documentation across multiple stakeholders in an international environment. You will maintain tracking logs, manage electronic records, and ensure timely submissions for audits, while keeping documentation complete and accessible.

Ideal candidates have strong organizational skills, attention to detail, and experience with Excel, Word, and Outlook.

Qualifications

• Experience in administration, document management, project support, or compliance coordination.
• Excellent organizational skills with meticulous attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Proactive follow-up and coordination across stakeholders.
• Strong communication and stakeholder management abilities.

Responsibilities

• Coordinating and tracking documentation requests across multiple stakeholders.
• Maintaining and updating tracking spreadsheets and audit logs.
• Following up with internal teams to ensure timely submission of required documents.
• Organizing and managing electronic records and document repositories.
• Reviewing documentation to ensure completeness and accuracy.
• Supporting the preparation and coordination of audit-related activities.
• Ensuring all documentation is properly filed and readily accessible when needed.

Skills

Organizational skills

Attention to detail

Excel

Communication

Stakeholder coordination

Tools

Microsoft Excel

Microsoft Word

Outlook

Job description

• International environment
• High-impact project

About Our Client

International Organization

Job Description

• Coordinating and tracking documentation requests across multiple stakeholders.
• Maintaining and updating tracking spreadsheets and audit logs.
• Following up with internal teams to ensure timely submission of required documents.
• Organizing and managing electronic records and document repositories.
• Reviewing documentation to ensure completeness and accuracy.
• Supporting the preparation and coordination of audit-related activities.
• Ensuring all documentation is properly filed and readily accessible when needed.

The Successful Applicant

• Previous experience in administration, document management, project support, or compliance coordination.
• Strong organizational skills and meticulous attention to detail.
• Ability to manage multiple priorities and meet tight deadlines.
• Proactive approach with excellent follow-up and coordination skills.
• Strong communication and stakeholder management abilities.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and other standard business applications.
• Comfortable handling confidential and sensitive documentation.

What's on Offer

• Temporary assignment of approximately 3 months.
• Exposure to a significant compliance and documentation project.
• Opportunity to work within a professional and international environment.