Consultant Pre-Archiving

Michael Page; Genf; On-site; CHF 60,000 - 84,000; Full time

Benefits offered by this job

Temporary contract in Geneva

International organisation environment

Job summary

International Organization in Geneva seeks a Consultant Pre-Archiving to review, sort, and prepare records for archiving. You will manage both physical and digital files, ensure clear labeling, and maintain accurate tracking of archiving activities.

The role emphasizes attention to detail, adherence to established filing structures, and effective communication with stakeholders to clarify content and requirements.

Qualifications

• Ability to organise and classify documents in a clear, consistent way.
• Comfort working with both physical records and digital files.
• Careful attention to detail when reviewing document completeness and labelling.
• Ability to follow established filing structures and documentation processes.
• Ability to maintain accurate tracking records for archived material.

Responsibilities

• Review records and documents to identify material that requires pre-archiving preparation.
• Sort and organise physical and digital files in line with agreed filing structures.
• Prepare documents for transfer to archive storage, ensuring clear labelling and classification.
• Check file completeness and flag missing or unclear information for follow-up.
• Create and maintain accurate records of documents prepared for archiving.
• Handle documentation carefully to preserve its condition and accessibility.
• Work with relevant stakeholders to clarify document content and filing requirements.
• Provide clear progress updates on pre-archiving activities and completed records.

Skills

Document Organisation

Digital & Physical Records

Attention to Detail

Filing Systems

Clear Communication

Job description

• Global archiving projects
• International field missions

International Organization

Job Description

• Review records and documents to identify material that requires pre-archiving preparation.
• Sort and organise physical and digital files in line with agreed filing structures.
• Prepare documents for transfer to archive storage, ensuring clear labelling and classification.
• Check file completeness and flag missing or unclear information for follow-up.
• Create and maintain accurate records of documents prepared for archiving.
• Handle documentation carefully to preserve its condition and accessibility.
• Work with relevant stakeholders to clarify document content and filing requirements.
• Provide clear progress updates on pre-archiving activities and completed records.

The Successful Applicant

A successful 'Consultant Pre-Archiving' should have:

• Practical ability to organise and classify documents in a clear, consistent way.
• Confidence working with both physical records and digital files.
• Careful attention to detail when reviewing document completeness and labelling.
• Ability to follow established filing structures and documentation processes.
• Ability to maintain accurate tracking records for archived material.
• Clear written communication when raising queries or providing updates.

What's on Offer

Our client offers you:

• A temporary contract in Geneva.
• The opportunity to contribute to pre-archiving work within an International Organisation.
• Benefits as provided by the employer.