Collaborateur.trice Réception et Services généraux

Jobup; Lancy; On-site; CHF 55,000 - 85,000; Full time

Job summary

Jobup in Geneva, Switzerland, is seeking a 100% Reception and General Services Associate to ensure a professional welcome and smooth operation of premises. You will support employees and clients with a high level of service, manage mail handling, meeting room logistics, and administration.

The role requires a Federal VET Diploma and prior experience in a similar Swiss setting, with strong IT skills and a polished appearance to represent the company well.

Qualifications

• Federal VET Diploma as a commercial employee or equivalent training.
• Proven experience in a similar role in Switzerland.

Responsibilities

• Ensure physical and telephone reception at the group’s reception.
• Manage the processing and follow-up of outgoing mail (scanning, postage).
• Ensure reception continuity in the absence of the receptionist and take charge of all reception activities.
• Manage incoming mail during replacements (scanning, sorting, distribution).
• Prepare and organise meeting rooms; file and archive documents.
• Manage the supplies store and orders for materials.
• Manage recycling, sorting, disposal and recovery of waste, including cardboard.
• Oversee regular maintenance of the group’s vehicles and related directives.
• Participate in the fitting out of premises and installation of furniture/workstations.
• Perform various administrative tasks related to reception and general services.

Skills

Organisational skills

Rigour and autonomy

Service orientation

Interpersonal ease

Team spirit

Stress management

Professional appearance

Adaptability

Education

Federal VET Diploma

Tools

Word

Excel

Outlook

Teams

Job description

Tradition & innovation

Partners of our clients for 130 years, we distinguish ourselves through our service-oriented philosophy and our on-the-ground knowledge. Thanks to a creative and proactive team, our ambition is to create a true ecosystem to manage our clients’ real estate needs and inspire future generations.

Our family structure offers each of our 56 associates a healthy and stimulating working environment through an internal culture based on collective intelligence where everyone has a role to play.

To complete our team, we are looking for:

A 100% Reception and General Services Associate

Your mission:

Ensure a professional welcome and guarantee the smooth logistical and operational functioning of the premises, to facilitate the daily life of employees and offer clients and partners a quality experience.

Your responsibilities:

• Ensure physical and telephone reception at the group’s reception;
• Manage the processing and follow-up of outgoing mail (scanning, postage);
• Ensure reception continuity in the absence of the receptionist and take charge, in this context, of all reception activities;
• Manage incoming mail during these replacements (scanning, sorting, distribution);
• Prepare and ensure the proper organisation of meeting rooms; organise the filing and archiving of documents;
• Manage the supplies store and orders for materials;
• Ensure the management of recycling, sorting, disposal and recovery of waste, including cardboard;
• Oversee the regular maintenance of the group’s vehicles and compliance with related directives;
• Participate in the fitting out of premises, as well as the installation of furniture and workstations;
• Perform various administrative tasks related to reception and general services;

Your profile:

• Federal VET Diploma as a commercial employee or equivalent training;
• Proven experience in a similar role in Switzerland;
• Excellent command of French and good spoken English;
• Knowledge of another language is an asset;
• Good command of IT tools (Word, Excel, Outlook, Teams), knowledge of Quorum software is an asset;
• Knowledge of real estate management operations is an asset;

Your strengths and qualities:

• Organisational skills, rigour and autonomy;
• Excellent service orientation and interpersonal ease;
• Team spirit and listening skills;
• Good stress management and self-control;
• Neat appearance and professional attitude;
• Versatility, flexibility and adaptability.

The Daudin group offers you:

• A pleasant and stimulating working atmosphere and environment;
• Collaboration with a dynamic, committed and motivated team;
• A human and rewarding environment;
• Remuneration commensurate with experience.