Clerical Assistant Marsh Investments Alternatives AG (40%)

Marsh; Zürich; On-site; CHF 20,000 - 27,000; Full time

Job summary

Mercer is seeking a reliable Clerical Assistant (40%) to support our Zürich office. You will coordinate with suppliers, manage multiple admin tasks with discretion, and help keep day-to-day operations running smoothly.

The role involves expense and invoice administration, travel coordination, mailroom duties, and general office support across teams. A detail-oriented, confidential approach is essential in this hybrid work environment.

Responsibilities

• Processexpense claims for all employees
• Handlepostage petty cash reconciliation
• Manageinvoice processing: review, edit, and submit invoices for payment
• Track and recorddunning notices/reminders
• Monitor invoice payment status and follow up withsuppliers and internal stakeholders
• New vendor set-up
• Collect requiredsignatures/approvalsand coordinate timely completion
• File and maintaininvoice recordsand other important documents
• Processconfidential employee dataand keep internal lists/profiles up to date in relevant systems
• Maintain and updateinternal trackers and lists
• Updateprocess descriptions
• Keep the team informed by sharing relevantupdates and news
• Plan and bookbusiness travelfor employees and support travel expense settlement
• Reservemeeting rooms
• Makerestaurant reservationsas required
• Organise incoming mail and arrange outgoing letters/shipments
• Stamp, sort, and distributemail and packagespromptly to ensure correct routing
• Assist with sortingrecords and documentsto maintain accurate recordkeeping
• Support the planning and delivery ofevents and team activities
• Organisegifts
• Purchase and restocksnacks and office supplies
• Print and bind internal presentations
• Act asholiday cover for the direct supervisoras required
• Provide general administrative support and take onadditional tasks based on skills, strengths and interests

Job description

Company: Mercer

We are looking for a reliable and service-oriented Clerical Assistant (40%) to support our office and team operations. This role is ideal for someone who enjoys keeping things organised, can manage multiple administrative tasks with attention to detail, and handles confidential information with discretion. You will work closely with colleagues across the office and coordinate with external suppliers to ensure smooth day-to-day processes.

Key Responsibilities

Expense & invoice administration

• Processexpense claims for all employees
• Handlepostage petty cash reconciliation
• Manageinvoice processing: review, edit, and submit invoices for payment
• Track and recorddunning notices/reminders
• Monitor invoice payment status and follow up withsuppliers and internal stakeholders
• New vendor set-up
• Collect requiredsignatures/approvalsand coordinate timely completion
• File and maintaininvoice recordsand other important documents

Confidential data & internal administration

• Processconfidential employee dataand keep internal lists/profiles up to date in relevant systems
• Maintain and updateinternal trackers and lists
• Updateprocess descriptions
• Keep the team informed by sharing relevantupdates and news

Travel, meetings & office coordination

• Plan and bookbusiness travelfor employees and support travel expense settlement
• Reservemeeting rooms
• Makerestaurant reservationsas required

Mailroom & recordkeeping support

• Organise incoming mail and arrange outgoing letters/shipments
• Stamp, sort, and distributemail and packagespromptly to ensure correct routing
• Assist with sortingrecords and documentsto maintain accurate recordkeeping

Team & office support

• Support the planning and delivery ofevents and team activities
• Organisegifts
• Purchase and restocksnacks and office supplies
• Print and bind internal presentations
• Act asholiday cover for the direct supervisoras required
• Provide general administrative support and take onadditional tasks based on skills, strengths and interests

Marsh (NYSE: MRSH) is a global leader in risk, reinsurance and capital, people and investments, and management consulting, advising clients in 130 countries. With annual revenue of over $27 billion and more than 95,000 colleagues, Marsh helps build the confidence to thrive through the power of perspective. For more information, visit marsh.com, or follow us on LinkedIn and X.

Marsh is committed to creating a diverse, inclusive and flexible work environment. We aim to attract and retain the best people and embrace diversity of age, background, disability, ethnic origin, family duties, gender orientation or expression, marital status, nationality, parental status, personal or social status, political affiliation, race, religion and beliefs, sex/gender, sexual orientation or expression, skin color, or any other characteristic protected by applicable law.

Marsh is committed to hybrid work, which includes the flexibility of working remotely and the collaboration, connections and professional development benefits of working together in the office. All Marsh colleagues are expected to be in their local office or working onsite with clients at least three days per week. Office-based teams will identify at least one "anchor day" per week on which their full team will be together in person.