Administrative & Community Coordinator 40 - 50%

C2 Caring2gether GmbH; Biel; Hybrid; CHF 40.000 - 64.000; Teilzeit

Benefits dieser Stelle

Flexible hours

Partial remote work

Zusammenfassung

C2 Caring2gether GmbH is seeking an Administrative & Community Coordinator (40–50%). The role focuses on patient administration, insurance workflows, and coordinating community activities within a hybrid Swiss setting. The position offers flexible hours and an opportunity to work remotely part of the time.

You will support office matters, manage registrations, update content, and prepare newsletters while maintaining confidentiality in a multidisciplinary team.

Qualifikationen

• Experience in administration, practice management, office management, coordination.
• Strong organizational and time management skills with structured attention to detail.
• Independent working style with ability to manage multiple topics.
• Excellent English and good German; French is a plus.
• Experience in a therapeutic, health care, community services, or non-profit setting is beneficial.

Aufgaben

• Patient administration support: handling enquiries, maintaining waiting lists, sending/following up on forms.
• Insurance administration: processing procedures and checklists; coordinating documentation.
• Administrative coordination with colleagues: supporting office rental, employment contracts, document reviews, workshop registrations.
• Website maintenance: updating resource links and simple website content; managing event registration.
• Newsletter & community communication: preparing content and coordinating distribution.
• General organisation: prioritising tasks, documenting procedures, and improving processes.

Kenntnisse

Organizational skills

Communication skills

Independent working style

Confidentiality

Administrative coordination

Ausbildung

Swiss Federal VET Diploma or equivalent

Tools

Microsoft 365

Proton

CMS

Newsletter tools

Jobbeschreibung

Administrative & Community Coordinator 40 - 50%

C2 Caring2gether GmbH Vacant since : 06.10.2026 Number of jobs : 1 2502 Biel/Bienne (BE) 40% - 50% By agreement Permanent

Administrative & Community Coordinator40–50 % | with Flair for Organisation, Administration und Community Coordination

Would you like to play a key role in creating a smooth and supportive experience for patients, colleagues, medical and insurance providers, as well as our community by keeping processes organised, information flowing, and administrative tasks on track?

Your Responsibilities:

• Patient Administration Support: Handling enquiries, maintaining waiting lists, sending and following up on forms, and coordinating administrative processes.
• Insurance Administration: Processing defined procedures and checklists, coordinating documentation, and following up on outstanding items.
• Administrative Coordination with Colleagues: Supporting matters related to office rental, employment contracts, and document reviews, as well as organising workshop and training registrations.
• Website Maintenance: Updating resource links and simple website content, managing event registration.
• Newsletter & Community Communication: Preparing content, gathering information, and coordinating distribution.
• General Organisation: Prioritising and following up on outstanding tasks, documenting procedures, and helping to improve simple processes.

Your Profile:

• Experience in administration, practice management, office management, coordination, or a comparable role.
• Strong organizational and time management skills, with structured and meticulous attention to detail in administrative work.
• Independent working style, able to maintain an overview even when handling multiple topics simultaneously.
• Demonstrate friendly, clear, and professional communication skills for interacting with clients, team members, and community partners.
• Ability to work collaboratively in a multidisciplinary environment and maintain confidentiality.
• Discretion and a strong sense of responsibility when handling confidential information.
• Confident use of digital tools for scheduling, record-keeping, and communication; experience with Microsoft 365, Proton, as well as CMS and newsletter tools is an advantage.
• Excellent English and good German language skills; French is a plus.
• Prior experience in a therapeutic, health care, community services, or non-profit setting is beneficial.

About Us:

C2 Caring2gether is a collective of professionals dedicated to empowering, supporting, and connecting English speakers in Switzerland. The organization offers individual, couples, and group therapy, along with workshops, support groups, body work, training, and supervision opportunities.

Services are provided both online and in person, allowing for flexible access to mental health and wellness resources. C2 Caring2gether fosters an inclusive, collaborative environment focused on holistic care and community connection.

As we enter our next phase of growth, we are looking for a reliable, organised, and communicative person who can coordinate our administrative processes and help support our team in their day-to-day work. Applicants can expect to join a multidisciplinary team that values professional growth and high-quality client support.

What We Offer:

• A varied role with a visible impact in a growing mental health and well-being community.
• A structured handover of existing responsibilities, along with the opportunity to gradually streamline and further develop processes.
• Flexible working hours and, depending on work arrangements, the possibility of working remotely for part of the time.
• Being part of a diverse, warm and engaged team wanting to make a difference in the world, especially for people with international and immigration backgrounds.

Additional Information:

Workload: 40-50%
Start Date: By mutual agreement
Location / Hybrid Working: Bahnhofplatz 7, 2502 Biel/Bienne & occasionally Nyon

• Work location 2502 Biel/Bienne (BE)
• Additional information on the place of work Also, home office, or 1x month in Nyon
• Workload 40% - 50%
• Employment start By agreement
• Employment duration Permanent
• Qualification skilled
• Work experience More than 1 year
• Education Vocational education and training with the Swiss Federal VET Diploma or equivalent
• English Orally : Very good knowledge Written : Very good knowledge
• German Orally : Good knowledge Written : Good knowledge
• By email [e-mail]