Administrative Assistant - Office & HR Support

NEXUS Automotive International; Vernier; On-site; CHF 70,000 - 100,000; Full time

Benefits offered by this job

Growth opportunities

Diverse environment

HR exposure

Job summary

NEXUS Automotive International in Geneva is seeking an Administrative Assistant to provide comprehensive office and HR support. You will assist the Executive Assistant and Office Manager, coordinate meetings, travel and onboarding processes, and handle confidential information with discretion.

Ideal candidates have a degree and experience in administration, with strong organizational and bilingual (French/English) communication skills, in a Collaborative, multicultural environment.

Qualifications

• Bachelor's degree or equivalent qualification.
• Experience in administration, office management or executive support.
• Experience in an international environment is appreciated.
• Exposure to HR administration is a plus but not required.

Responsibilities

• Provide day-to-day administrative and organizational support to the Geneva Executive Assistant & Office Manager.
• Back-up office management during absences or peak workload.
• Coordinate office supplies, inventories and administrative purchases.
• Liaise with service providers, suppliers and building management.
• Support onboarding logistics for new employees, including access and workspace setup.
• Maintain filing systems and documentation; contribute to a positive work environment.
• Support HR Director with meetings, documents and routine follow-up.

Skills

Organizational skills

Coordination

Attention to detail

Multitasking

Communication skills

Microsoft 365

French & English fluency

Education

Bachelor's degree or equivalent

Tools

Microsoft 365

Job description

NEXUS Automotive International is the leading global automotive aftermarket community, connecting manufacturers, distributors and workshops worldwide. From business growth to disruptive initiatives and investments, NEXUS is the key player in the automotive aftermarket industry transformation.

Mission Summary

The primary mission of the Administrative Assistant - Office & HR Support is to support the Geneva Executive Assistant & Office Manager in ensuring the smooth day-to-day operation of the Geneva headquarters. Working closely with her, the successful candidate provides administrative and organizational support across a broad range of executive assistance and office management activities and acts as a reliable back-up when required. This role contributes to creating an efficient, professional and welcoming work environment for employees, visitors and external partners. In addition, the position provides dedicated administrative support to the HR Director, assisting with the coordination, documentation and follow-up of selected HR activities while handling sensitive information with a high level of discretion.

Office Management & Assistant

• Provide day-to-day administrative and organizational support to the Geneva Executive Assistant & Office Manager as the role’s main mission.
• Act as back-up for office management activities during absences, holidays or peak workload periods.
• Coordinate office supplies, inventories and administrative purchases.
• Liaise with service providers, suppliers and building management.
• Support workspace allocation, office moves and workplace organization initiatives.
• Welcome visitors and assist with the coordination of meetings and events.
• Organize travel arrangements, accommodation and logistics when required.
• Support onboarding logistics for new employees, including access, equipment and workspace preparation.
• Maintain administrative records, filing systems and office documentation.
• Contribute to a positive and collaborative working environment.

HR Support

• Provide general administrative support to the HR Director.
• Coordinate meetings, documents and routine follow-up activities.
• Support recruitment, onboarding and offboarding administration.
• Handle confidential information with discretion.

Experience & Education

• Bachelor's degree, CFC, commercial diploma or equivalent qualification.
• Initial experience in administration, office management, hospitality, executive support or a similar role.
• Experience in an international environment is appreciated.
• Exposure to HR administration is a plus but not required.

Skills

• Excellent organizational and coordination abilities.
• Strong attention to detail and quality of execution.
• Ability to manage multiple priorities simultaneously.
• Excellent written and verbal communication skills.
• Strong service orientation and customer-focused mindset.
• Proficiency in Microsoft 365
• Fluent French and English, both written and spoken.

Personal Attributes

• Reliable, proactive and well-organized.
• Collaborative and team oriented.
• Positive, professional and adaptable.
• Discreet and trustworthy when handling confidential information.
• Eager to learn and develop new skills.

What We Offer

• The opportunity to work closely with an experienced Office Manager and gain exposure to a broad range of business activities.
• Exposure to Human Resources processes and projects.
• A collaborative and multicultural working environment.
• Opportunities for professional growth and development.

At Nexus Automotive International, we are driven by our core values of Agility, Entrepreneurship, and Innovation. We believe that these principles empower us to excel in a fast-paced industry and drive meaningful impact for our partners and communities worldwide.

We are committed to creating an inclusive and diverse workplace where everyone can thrive, bringing their unique perspectives and talents to the table. Join us at Nexus, where people are at the heart of our mission, and let’s shape the future of the automotive aftermarket together.

All personal data communicated by you to our company as part of this current recruitment will be treated confidentially and in compliance with the Data Protection Act. If this procedure does not lead to your engagement, the company hereby undertakes to destroy the data or if you so request, to return your file to you.