Administrative Assistant - Communications & Operations

Institut auf dem Rosenberg; Sankt Gallen; On-site; CHF 65,000 - 85,000; Full time

Benefits offered by this job

Accommodation for relocation toSwitzer

International environment

Competitive remuneration

Job summary

Institut auf dem Rosenberg is seeking a highly organised Administrative Assistant to support school-wide administrative operations and communications. The role includes creating engaging content for social media and newsletters, collaborating with academic, boarding and admin teams.

You will help ensure smooth information flow and contribute to communications reflecting the school's values to a global audience, with opportunities for professional growth in a prestigious international setting.

Qualifications

• Bachelor’s degree in Administration, Business, Communication, Education, or related field.
• Experience in administration and coordination, ideally alongside communications or social media responsibilities.
• Proven expertise in Adobe Photoshop and Adobe Premiere Pro.
• Strong organisational skills with ability to manage multiple priorities and deadlines.
• Excellent written and spoken English with strong attention to detail.
• Strong IT skills, including Google Workspace or Microsoft Office Suite.
• Excellent interpersonal skills and confidence in a diverse international environment.
• Proactive, flexible and collaborative with discretion for confidential information.
• Experience in international education or a school environment is advantageous.

Responsibilities

• Provide day-to-day administrative support across the school and departments.
• Create, edit, and manage content for social media channels and newsletters.
• Support administration and communication of school events and activities.
• Liaise with faculty and staff to gather, organise, and communicate information.
• Respond to inquiries from students, parents, staff, and external contacts professionally.
• Assist with admissions-related communication and administrative tasks.
• Prepare correspondence, documents, presentations and other materials.
• Maintain accurate records, databases, filing systems and documentation.
• Assist with scheduling, meeting coordination, data entry and general office administration.
• Coordinate with colleagues to support efficient workflows.
• Undertake other administrative and coordination tasks as needed.

Skills

Administrative coordination

Adobe Photoshop

Adobe Premiere Pro

Organisational skills

Written and spoken English

Office suite

Education

Bachelor’s degree in Administration, Business, Communication, Education, or related field

Job description

Institut auf dem Rosenberg, the world’s leading boarding school, is seeking a highly organised, creative and proactive Administrative Assistant to support whole-school administrative operations and communications.

In this role, you will provide day-to-day administrative support across the school while also taking responsibility for creating engaging content for the school’s social media channels and newsletters. Working closely with academic, boarding and administrative teams, you will help ensure the smooth flow of information and administrative processes across departments, while contributing to communications that reflect the unique spirit, values and excellence of Institut auf dem Rosenberg to a global audience.

Responsibilities

• Provide day-to-day administrative support across the school and to different departments as required
• Create, edit, and manage engaging content for the school’s social media channels and newsletters
• Support the administration and communication of school events, including workshops, conferences, parent-teacher meetings, and other activities
• Liaise with faculty and staff to gather, organise, and communicate information effectively
• Respond to enquiries from students, parents, staff, and external contacts in a professional and timely manner
• Support admissions-related communication and administrative tasks
• Prepare correspondence, documents, presentations, and other administrative materials as required
• Maintain accurate records, databases, filing systems, and documentation
• Assist with scheduling, meeting coordination, data entry, and general office administration
• Coordinate with administrative colleagues to support efficient workflows and the smooth running of day-to-day operations
• Undertake other reasonable administrative and coordination tasks according to the operational needs of the school

Requirements - ideal candidates will have

• Bachelor’s degree in Administration, Business, Communication, Media, Education, or a related field
• Experience in administration and coordination, ideally alongside communications or social media responsibilities
• Proven expertise in Adobe Photoshop and Adobe Premiere Pro
• Strong organisational skills and the ability to manage multiple priorities and deadlines
• Excellent written and spoken English, with strong attention to detail
• Strong IT skills, including Google Workspace or Microsoft Office Suite
• Excellent interpersonal skills and confidence working in a diverse international environment
• A proactive, flexible, and collaborative approach, with discretion when handling confidential information
• Experience in international education or a school environment is an advantage

The School

Institut auf dem Rosenberg is a prestigious and leading independent boarding school for students aged 4-19 years, offering an international education to pupils from all over the world. We have pioneered ways to educate children and young adults according to their individual abilities, talents and goals for the past 130 years.

Our value-based philosophy is to educate students in preparation for the challenges of the 21st Century. The school offers International GCSEs and A-Levels, US High School Diploma with Advanced Placement examinations as well as the IB Diploma.

The school also operates a one-of-a-kind Talent & Enrichment programme offering an abundance of co-curricular and sports programmes as well as the world’s first school-owned Creative Lab, a learning and experimentation environment.

The Rosenberg AI Charter

The Blue Nomad - A Floating Habitat

The Rosenberg Space Habitat

We Offer:

• a rare opportunity to work in a highly successful, entrepreneurial and internationally renowned school.
• a truly international environment with outstanding facilities.
• collaborative colleagues committed to excellence.
• an entrepreneurial working atmosphere, dedicated to ensuring every student can follow an individual development plan IDP® to maximise their potential.
• attractive remuneration package and optional accommodation for those relocating to Switzerland.

Any offer of appointment will be subject to child-protection screening, including reference checks with previous employers and clearance from the Disclosure and Barring Service (previously known as CRB) or an equivalent authority. Applicants must already possess the legal right to work in Switzerland, which includes holding a valid work permit or Swiss/EU citizenship that permits employment within the country.

Note: This job description outlines the general nature and key responsibilities of the role. It is subject to periodic review and amendment to meet the changing demands of the school.