Administrative assistant

EPFL; Vaud; On-site; CHF 17,000 - 26,000; Part time

Benefits offered by this job

Attractive working conditions and bene

Job summary

EPFL's Wind Engineering and Renewable Energy Laboratory (WIRE) at EPFL invites an experienced Administrative Assistant (30-40%) to support daily operations and contribute to wind energy research. Fluency in French and English, strong budgeting, HR, and office software skills are essential. The role offers interdisciplinary collaboration within an international research environment.

Contract start date: 04.01.2027 or to be discussed. Attractive working conditions and benefits at EPFL.

Qualifications

• Experience in an administrative role, ideally within a research or academic environment.
• Strong financial and budget management skills.
• Proficiency in French and English, written and spoken.

Responsibilities

• Manage laboratory budgets, research grants, and third‑party funds, including expense monitoring, purchases, and financial forecasting.
• Prepare and oversee financial administration, including salaries, invoices, reimbursements, and credit card expenses.
• Coordinate HR-related activities, including onboarding, departures, employment contracts, and absence tracking.
• Organize travel, accommodation, and logistics for visitors, collaborators, and invited researchers.
• Provide general administrative and operational support to the laboratory and its members.

Skills

Interpersonal skills

Multitasking & prioritization

Tools

Microsoft Office (Excel, Word, Outlook)

Job description

EPFL, the Swiss Federal Institute of Technology in Lausanne, is one of the most dynamic university campuses in Europe and ranks among the top 20 universities worldwide. The EPFL employs more than 6,500 people supporting the three main missions of the institutions: education, research and innovation. The EPFL campus offers an exceptional working environment at the heart of a community of more than 18,500 people, including over 14,000 students and 4,000 researchers from more than 120 different countries.

Administrative assistant

Mission

The Wind Engineering and Renewable Energy Laboratory (WIRE) at EPFL conducts internationally recognized research aimed at improving the understanding and prediction of atmospheric flows, turbulence, and wind energy systems through a combination of experimental, numerical, and theoretical approaches.

The WIRE laboratory is seeking an experienced and proactive Administrative Assistant (30-40%) to support the laboratory's daily operations and contribute to the success of its research activities in atmospheric science, wind engineering, and renewable energy.

Main duties and responsibilities

• Manage laboratory budgets, research grants, and third-party funds, including expense monitoring, purchases, and financial forecasting.
• Prepare and oversee financial administration, including salaries, invoices, reimbursements, and credit card expenses.
• Coordinate HR-related activities, including onboarding, departures, employment contracts, and absence tracking.
• Organize travel, accommodation, and logistics for visitors, collaborators, and invited researchers.
• Provide general administrative and operational support to the laboratory and its members.

Profile

• Full proficiency in French and English, both written and spoken.
• Proven experience in an administrative role, ideally within a research or academic environment.
• Strong financial and budget management skills.
• Excellent command of Microsoft Office applications, particularly Excel, Word, and Outlook.
• Highly organized, detail-oriented, and able to manage multiple priorities independently.
• Strong interpersonal and communication skills in an international and multicultural environment.

We offer

• A dynamic and internationally renowned research environment at EPFL.
• The opportunity to support world-class research in wind engineering and renewable energy.
• Attractive working conditions and benefits.

Contract Start Date : 04.01.2027 or to be discussed