Administrative Assistant

Institut auf dem Rosenberg; Sankt Gallen; Hybrid; CHF 70.000 - 90.000; Vollzeit

Benefits dieser Stelle

International environment

Attractive remuneration package

Outstanding facilities

Collaborative colleagues

Zusammenfassung

Institut auf dem Rosenberg, a prestigious international boarding school, seeks an Administrative Assistant to support day-to-day operations and collaborate across all departments. You will assist SLT, Heads of Department and the wider team by coordinating schedules, events, and documentation.

The role requires excellent organization, strong communication, and the ability to handle multiple priorities in a fast-paced environment while maintaining confidentiality and discretion.

Qualifikationen

• Bachelor’s degree in a relevant field and prior admin experience.
• Excellent organization, attention to detail and record-keeping.
• Strong IT skills and capacity to learn new systems quickly.
• Excellent English and interpersonal communication.

Aufgaben

• Provide administrative support across departments and coordinate schedules.
• Coordinate meetings and events, including workshops and internal conferences.
• Prepare materials such as presentations and documents.
• Create and maintain databases, records and internal systems.
• Respond to inquiries and manage onboarding-related documents.
• Support cross-team communication and workflow efficiency.

Kenntnisse

Strong organizational skills

Multitasking

Excellent communication

Event coordination

Attention to detail

Discretion with confidential info

Team collaboration

Interpersonal skills

Fluent English

Independent learner

Ausbildung

Bachelor’s degree in Administration/Business or similar

Tools

Google Workspace

Microsoft Office Suite

Jobbeschreibung

We are seeking a highly organised and detail-oriented individual to join Institut auf dem Rosenberg, the world’s leading boarding school, as an Administrative Assistant. As a member of the administrative team, you will support the smooth day-to-day operation of the school, providing administrative and organisational assistance across all departments and working closely with the Senior Leadership Team, Heads of Department, Artisans and the wider team.

This is a varied role requiring excellent organisation, communication and the ability to manage multiple priorities in a fast-paced international environment. It offers an exciting opportunity to contribute to the exceptional educational experience we provide to students from diverse backgrounds and cultures.

Responsibilities

• Provide administrative support to departments, including managing schedules, coordinating meetings, and maintaining accurate records.
• Assist in the coordination and execution of events such as workshops, conferences, and internal meetings.
• Collaborate with team members to prepare materials including presentations, handouts, and documents.
• Assist in the creation and maintenance of databases, records, and internal systems.
• Respond to inquiries from clients, partners, or colleagues, providing timely and accurate information.
• Support application and onboarding processes by assisting with document review, organizing meetings, and maintaining records.
• Coordinate with other administrative staff to ensure efficient communication and workflow across teams.
• Assist in the preparation and distribution of reports, summaries, and official communications.
• Perform general office tasks, such as filing, copying, and organizing documents.
• Coordinate purchasing of office and operational materials.

Requirements – Ideal candidates will have

• Bachelor’s degree in a relevant field (e.g. Administration, Business, or similar).
• Previous administrative experience in a dynamic office or service-oriented environment.
• Strong organizational skills with the ability to prioritize tasks and manage multiple responsibilities simultaneously.
• Experience organizing events and managing small projects.
• Excellent attention to detail and accuracy in maintaining records and documentation.
• Strong IT skills, proficiency in using office productivity software such as Google Workspace or Microsoft Office Suite, and a high aptitude for learning new systems.
• Impeccable English and strong interpersonal and communication skills, with the ability to interact effectively with people from diverse backgrounds.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Knowledge of international environments and procedures is an asset.
• Readiness to thrive in a collaborative and entrepreneurial environment.
• Dedication to the ongoing development and excellence of Institut auf dem Rosenberg and a commitment to the school’s values and ethos.
• Applicants must already possess the legal right to work in Switzerland, which includes holding a valid work permit or Swiss/EU citizenship that permits employment within the country.

The School

Institut auf dem Rosenberg is a prestigious and leading independent boarding school for students aged 4-19 years, offering an international education to pupils from all over the world. We have pioneered ways to educate children and young adults according to their individual abilities, talents and goals for the past 130 years.

Our value-based philosophy is to educate students in preparation for the challenges of the 21st Century. The school offers International GCSEs and A-Levels, US High School Diploma with Advanced Placement examinations as well as the IB Diploma.

The school also operates a one-of-a-kind Talent & Enrichment programme offering an abundance of co-curricular and sports programmes as well as the world’s first school-owned Creative Lab, a learning and experimentation environment.

Important links

https://instrosenberg.ch/

The Rosenberg AI Charter

The Blue Nomad - A Floating Habitat

The Rosenberg Space Habitat

Rosenberg Talent & Enrichment Programmes

We Offer

• a rare opportunity to work in a highly successful, entrepreneurial and internationally renowned school.
• a truly international environment with outstanding facilities.
• collaborative colleagues committed to excellence.
• an entrepreneurial working atmosphere, dedicated to ensuring every student can follow an individual development plan IDP® to maximise their potential.
• attractive remuneration package.

Note: This job description outlines the general nature and key responsibilities of the role. It is subject to periodic review and amendment to meet the changing demands of the school.