Administrative Assistant

Job-Room; Bern; Vor Ort; CHF 70.000 - 90.000; Vollzeit

Zusammenfassung

CSL Behring is seeking an Administrative Assistant to provide comprehensive support for daily operations. The role involves managing calendars, arranging travel, and coordinating meetings, with attention to detail and proficiency in MS Office.

You will act as a point of contact for stakeholders and support onboarding activities. The position requires 1–2+ years in administrative support, strong organizational skills, and the ability to work independently or within a team.

Qualifikationen

• High School Diploma or equivalent vocational or technical training.
• 1-2+ years' administrative support experience.
• Proficiency in Microsoft Office and ability to learn systems/databases.

Aufgaben

• Manage calendars, schedule meetings across time zones, prepare agendas, reserve rooms, and arrange catering.
• Plan and manage special projects and events, including global meetings and travel for participants.
• Organize leadership meetings, prepare materials, record minutes, track actions.

Kenntnisse

Microsoft Office

Time management

Customer service

Independent working

Ausbildung

High School Diploma

Bachelor's degree or Technical College (a plus)

Tools

MS Office Suite

Jobbeschreibung

Under the direction of the Senior Executive Assistant, the Administrative Assistant provides comprehensive administrative support to ensure smooth daily operations for a team or department. This role involves managing calendars, coordinating travel, organizing meetings, and preparing documents and reports. The assistant serves as a key point of contact for internal and external stakeholders, handles correspondence, maintains filing systems, and supports onboarding activities. Strong organizational skills, attention to detail, and proficiency in MS Office are essential for success in this position.

Key Responsibilities

Administrative Support

• Manage calendars, schedule meetings across multiple time zones, prepare agendas, reserve meeting rooms, and arrange catering when needed. Coordinate with other administrative staff and attendees to confirm availability.

Event & Project Coordination

Plan and manage special projects and events, including global meetings and project-related sessions.

• Arrange facilities, catering, invitations, and travel for internal and external participants.
• Monitor and control event budgets.
• Prepare visual presentations and meeting materials as needed.

Meeting Support

• Organize and support leadership meetings, including preparing materials, recording minutes, and tracking action items.

Project Support

• Collect and organize data for projects, follow up on outstanding items, and act as liaison between teams.

Visitor Coordination

• Greet visitors, manage access, and ensure appropriate arrangements.

Your Profile

• High School Diploma or equivalent vocational or technical training. Bachelor-s degree or Technical College degree a plus.
• 1-2+ years' administrative support experience preferably in within pharmaceutical industry
• Technical Proficiency: Skills in Microsoft Office Suite and ability to learn systems / databases
• Time Management: Demonstrated time management and organizational skills with the ability to effectively prioritize tasks
• Ability to manage several ongoing activities and work independently or as part of a team
• Detail oriented
• Strong customer service focus with the ability to work with different stakeholders

CSL Behring is a global biotherapeutics leader driven by our promise to save lives. Focused on serving patients' needs by using the latest technologies, we discover, develop and deliver innovative therapies for people living with conditions in the immunology, hematology, cardiovascular and metabolic, respiratory, and transplant therapeutic areas. We use three strategic scientific platforms of plasma fractionation, recombinant protein technology, and cell and gene therapy to support continued innovation and continually refine ways in which products can address unmet medical needs and help patients lead full lives. CSL Behring operates one of the world's largest plasma collection networks, CSL Plasma. Our parent company, CSL, headquartered in Melbourne, Australia, employs 32,000 people, and delivers its lifesaving therapies to people in more than 100 countries. To learn more about CSL, CSL Behring, CSL Seqirus and CSL Vifor visit https://www.csl.com/ and CSL Plasma at https://www.cslplasma.com/. At CSL, Inclusion and Belonging is at the core of our mission and who we are. It fuels our innovation day in and day out. By celebrating our differences and creating a culture of curiosity and empathy, we are able to better understand and connect with our patients and donors, foster strong relationships with our stakeholders, and sustain a diverse workforce that will move our company and industry into the future. To learn more about inclusion and belonging visit https://www.csl.com/careers/inclusion-and-belonging CSL is an Equal Opportunity Employer. If you are an individual with a disability and need a reasonable accommodation for any part of the application process, please visit https://www.csl.com/accessibility-statement.